Team Secretary and Project Coordinator

Haskoning; Brighton; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading consultancy is seeking an Administrative Support role in their Brighton office. The position involves assisting the Maritime team with document control and administrative tasks. Join a diverse and collaborative environment where you can enhance your career while making a positive societal impact.

Benefits

Flexible working models

Career development opportunities

Qualifications

• Relevant secretarial experience.
• Strong administration skills.
• Experience with Microsoft Office, especially Excel.

Responsibilities

• Provide administrative and secretarial support to teams.
• Maintain document registers and organize meetings.
• Support in project data management and correspondence.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Job description

About Haskoning:

At Haskoning, you will join an independent, employee-owned international consultancy that combines engineering, design, and consultancy services with software and technology. Our mission, "Enhancing Society Together," drives us to create a positive impact on the world.

We offer purpose-driven and challenging work in diverse international projects, leveraging our 140+ years of expertise. With over 6,800 employees in more than 25 countries, we work together to turn challenges into opportunities and make a real impact on society.

About the role:

The position is integral to the team and the successful candidate will work alongside the Senior PA to provide administrative support to the Maritime team and project support and document control for the Crown Estate Managing Agent Team in the Brighton office. Please see below for further details on the general responsibilities:

PA:

• To provide administrative and secretarial support to the Crown Estate team and the Maritime team.
• Support the Senior PA and The Crown Estate team – to include arranging appointments, making travel arrangements such as flights, hotels and car hire, expenses and organising team lunches.
• Monitoring and replying appropriately to emails and general correspondence.
• Additional administrative support as required within the office for the team.
• Maintaining interactive document registers.

Project Support and Document Control:

• Good to proficient with Microsoft Office especially with Excel and updating spreadsheets.
• Formatting of documents to client specific specifications.
• Sorting out/keeping records.
• Keeping Project data up to date.
• Organising meetings.
• Contribute and attend team meetings including record meeting notes and minutes.

What you bring:

• Relevant secretarial experience.
• Proficiency in Microsoft Packages.
• Highly organised.
• Proactive attitude and team approach.
• Strong administration skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and planning skills.

What we offer you:

Ambitious. Exciting. Lively. Collaborative. Dynamic. That’s how our colleagues describe our company. Want to contribute to enhancing society with your expertise? Be part of an open network where you’re connected with the brightest and smartest people and technologies? Join us!

You can look forward to growing your career in a dynamic workplace with development opportunities and support on your career path. We have flexible working models to ensure a balance of family and working life. You can learn more about our benefits here.

Location:

This role will be based in our Brighton office. The office is within walking distance of Brighton City centre and is midway between the Brighton Central and Preston Park stations with roughly a 15-minute walk from either. There is car parking on site for those that wish to drive.

At Haskoning, we are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered. Our mission of "Enhancing Society Together" drives us to create an environment that embraces everyone’s unique background, identity, and perspective. Regardless of your experience, background, age, gender, or other personal characteristics—you are welcome here. We believe that diversity makes us stronger and that an inclusive culture gives everyone the opportunity to grow and contribute. Read more about our ED&I initiatives on our dedicated webpage.