Team Secretary

Transformation Unit; Macclesfield; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

Cheshire and Wirral Partnership NHS Foundation Trust in Macclesfield is seeking a Team Secretary (Band 3) to support the Liaison Psychiatry Team. The role involves a broad range of administrative duties within a multidisciplinary setting, with a focus on maintaining efficient clerical workflows and accurate record-keeping.

The post offers 37.5 hours per week, permanent contract, and a Real Living Wage hourly supplement where applicable.

Qualifications

• Evidence of good typing skills e.g. RSA 111/NVQ Level III in an admin related subject or equivalent
• ECDL
• AMSPAR

Responsibilities

• Provide a high standard of comprehensive administrative service including processing of referrals
• Make and receive calls to service users and other personnel
• Book appointments and maintain nurses diaries
• Accurately record onto the patient records system
• Type correspondence, minutes and letters
• Support the team with admin tasks such as replenishing stationery and updating databases

Skills

Excellent communication

Audio typing

Prioritisation of own workload

Typing speed 60 wpm

Education

RSA 111/NVQ Level III in admin

ECDL

AMSPAR

Tools

Microsoft Office

PowerPoint

E-mail & Internet

Audio typing software

Job description

Main area Team Secretary Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday - friday) Job ref 373-SMH2774

Employer Cheshire and Wirral Partnership NHS FoundationTrust Employer type NHS Site Macclesfiled District General Hospital Town Macclesfiled Salary £25,760 - £27,476 per annum Salary period Yearly Closing 12/11/2026 23:59

Team Secretary

Band 3

Job overview

The Liaison Psychiatry Team based at Macclesfield have an exciting opportunity to recruit a Team Administrators to support the East locality. You will work within a multidisciplinary team completing a variety of administrative tasks to support the team.

You will need to be a motivated and resourceful individual to join our team. You should possess commitment to team working and innovative delivery of excellent standards of work.

We are a supportive, competent and caring team. We aim to provide high quality administrative support services across the East locality to improve the safety, health and well-being of the people within our area.

The Trust currently supports the RealLivingWage(RLW) hourly rate as set by theLivingWageFederation and will apply a pay supplement if the national A4C hourly rate falls below this

Main duties of the job

The successful applicant will be expected to provide a high standard of comprehensive administration service including :

• processing of referrals
• making and receiving calls to service usersand other personnel
• booking appointments and maintaining nurses diaries
• accurately recording onto the patient records system
• typing of correspondence in the form of minute taking duties and letters
• supporting the team with other appropriate admin tasks such as replenishing stationery and updating databases

The applicant will also be expected to be able to organise and prioritise their own workload on a daily basis to ensure that time deadlines are met and that urgent work is accommodated.

This is a varied role and can be demanding at times whilst supporting the clinical team.

Working for our organisation

Cheshire and Wirral Partnership (CWP) provides health and care services for a population of over one million people, including mental health, learning disability, community physical health and all-age disability care, as well as the provision of three GP surgeries in Cheshire.

We employ around 4,500 staff across 73 sites and have services across Wirral and Cheshire, as well as Trafford, Warrington, Bolton, Halton, Liverpool and Stockport.

Our aim is to help improve the lives of everyone in our communities, adopting a compassionate, person-centred approach to everything we do. We are rated as Outstanding for Caring by the Care Quality Commission, with a Good rating overall.

As a Disability Confident Employer, Rainbow Badge Scheme member, Veteran Aware organisation and proud holder of the Armed Forces Covenant Employer Recognition Scheme Gold Award, CWP is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences, and welcome applications from people who have direct experience of accessing our services.

All new starters will commence in post on one fixed start date each month, in line with our Prepare to Care (P2C) induction programme date. P2C offers up to 3 weeks training to support you to meet the induction / initial training requirements of the role.

Whether you are just starting out in your career or looking to use your existing skills and experience in a new role, you’ll find something to suit you at CWP.

Detailed job description and main responsibilities

At CWP, our recruitment selection processes are based on both competence (see person specification for details) and values.

CWP recruits people that can demonstrate the Trust’s Values in their everyday life and we use a values-based approach in our interviews, which explores not only what you do but how and why you do it.

Before applying, we encourage you to review the Trust’s Values and think about how these align with your own personal values. The supporting information section in your application should reflect your understanding of the Trust’s Values and associated behaviours and you should provide examples from your work experience and/or personal life which demonstrate these values through your behaviours.

The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £15 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date.

Qualifications

• Evidence of good typing skills e.g. RSA 111/NVQ Level III in an admin related subject or equivalent
• ECDL
• AMSPAR

Knowledge & Expertise

• Knowledge of Microsoft Office Professional
• Accurate typist with speed of at least 60 wpm
• Effective communication skills verbal and written
• Understanding of the workings of a database
• Use of PowerPoint
• E-mail, Internet
• Audio typing. Knowledge of psychological terminology

Expertise

• Experience, as a member of a team, in a busy office environment.
• Prioritisation of own workload

Trust Values

• Demonstrate alignment with Trust Values (6 C’s: Commitment, Communication, Care, Courage, Compassion, Competency)

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

If you consider yourself Neurodivergent and need help to complete your application, please contact [emailprotected] or telephone [phone]