Team Personal Assistant - Investment Banking | S1 | 6-month FTC

Santander Bank; City of Westminster; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A major financial institution in London is looking for a Team PA/Assistant for a 6-month fixed-term contract. The role involves managing diaries, coordinating meetings, and providing administrative support to senior management. Ideal candidates will have experience in an Investment Bank, excellent organizational skills, and proficiency in Microsoft Office. Benefits include 25 days of holiday, healthcare discounts, and a supportive work environment.

Benefits

25 days' holiday plus bank holidays

Voluntary healthcare benefits

Company pension with employer contributions

Access to digital health services

Employee discount platform

Qualifications

• Experience of working as a Personal Assistant in an Investment Bank.
• Experience of supporting senior management up to Managing Director level.
• Excellent interpersonal and communication skills.

Responsibilities

• Managing diaries and coordinating meetings.
• Preparing documents and information for meetings.
• Administrative tasks including travel arrangements.

Skills

Interpersonal and communication skills

Organizational skills

Multitasking abilities

Supportive team mentality

Tools

Microsoft Office Suite

Job description

Overview

In this interim role, we are looking for a Team PA/Assistant to provide general office administrative and PA support to our front office stakeholders to ensure the smooth running of their division. You'll provide professional, well organised administrative support and will act as the first point of contact for senior managers, creating a positive impression for both internal and external contacts. You will be highly organised with the ability to multitask and prioritise workloads and be confident liaising with colleagues at all levels.

Responsibilities

• Managing diaries - prioritising appointments, arranging and coordinating meetings, as well as supporting with event planning
• Ensuring papers, documents and information are gathered and produced in advance of meetings, liaising with other teams or offices where needed
• Managing new employees and leavers within the department, correspondence, enquiries and requests for information, prioritising, and actioning as appropriate
• Administrative tasks - organising global travel arrangements, expense management, updating HR systems, assisting with ad hoc errands
• Collaborating effectively with colleagues and team members, assisting with projects and tasks, and providing PA cover when required whilst building your PA network across the wider business

Essential requirements

• Experience of working as a Personal Assistant in an Investment Bank
• Experience of supporting senior management up to Managing Director level
• Excellent interpersonal and communication skills - confident, organised, and clear
• Willingness to support other team members

Desirable

• Extensive experience of organising of global travel
• Proficiency with the Microsoft Office suite including Word, Excel, PowerPoint, Teams, Outlook
• Additional languages, especially Spanish

About Santander Corporate & Investment Banking (SCIB)

Santander Corporate & Investment Banking (SCIB) is Santander's global division that supports some of the world's most complex and sophisticated corporate and institutional clients, offering customised services and value-added wholesale products to best meet their needs.

Contract and location

This 6-month fixed-term contract is based at our offices in Triton Square, London located within easy walking distance from Warren Street and Euston.

Work pattern

We want our people to thrive at work and home, and also be able to deliver the best outcomes for our customers and to help each other develop. To support this, we offer site-based contracts with a hybrid working pattern and our expected level of attendance in an office is at least 3 days a week (pro-rata for part-time roles).

Benefits

• 25 days' holiday plus bank holidays, which increases to 26 days after 5yrs service, with the option to purchase up to 5 contractual days per year.
• Voluntary healthcare benefits at discounted rates, including medical and dental insurance and health assessments.
• Free access to a range of digital health services, including GP.
• Free access to wellbeing apps and up to three weekly online classes.
• Company pension with employer contributions; details on contribution levels and potential cash alternatives.
• Protection for you and your family, with company-funded death-in-service benefit and income protection insurance, plus discounted rates for additional life assurance and critical illness cover.
• Support for charitable giving and community partnerships.
• Share plans to participate in Santander's success.
• 24/7 access to an online employee discount platform covering retailers, entertainment, eating out, travel and more.