Team Organiser

Network Rail; York and North Yorkshire; Sur place; GBP 21 000 - 32 000; Plein temps

Avantages offerts par ce poste

28 days annual leave

Pension schemes

Travel discount 75% for you/family

Volunteer leave

Gym pass

Résumé du poste

Network Rail is seeking an organised administrator to join the team in York. The role involves general office duties, diary coordination, records management, and producing documentation for meetings.

You will support the team with communications and customer service, while maintaining efficient filing systems and handling procurement tasks. Ideal candidates will have strong IT skills, file management experience, and a good understanding of railway geography.

Qualifications

• General office administration duties.
• Maintain personnel records and coordinate diaries.
• Produce and disseminate meeting documentation.

Responsabilités

• Coordinate meetings and take minutes; follow up actions.
• Provide a consistent telephone presence and customer service.
• Maintain records and filing systems; ensure statutory records and authorisations.
• Procure stationery and office consumables; order PPE as required.
• Report IT and office facilities issues and monitor response.

Connaissances

Communication skills

Time management

Multitasking

Teamwork

Telephone manner

Formation

Keyboard skills & office management qualification

Outils

Office software

Description du poste

Join Network Rail ! Where People and Connections Matter

At Network Rail, we're dedicated to keeping passengers and freight moving safely and efficiently across the country. When you join us, you're not just part of a team- you're part of something that matters to millions. We believe that our people are at the heart of what we do, and every role plays a vital part in building a better, more connected railway.

We're committed to creating a diverse, inclusive workplace that reflects the communities we serve. To discover more about our ED&I commitments click here . We value flexibility and understand the importance of a healthy work-life balance. As a Disability Confident Leader, we'll do everything we can to accommodate any needs throughout the recruitment process.

Safe behaviouris a requirement of working for Network Rail. Applicants should be able to demonstrate their awareness of our safety vision .

• 28-day annual leave with the option to buy and sell days
• Choice of pension schemes
• 75% discount of leisure travel for you and your family
• 5 days paid volunteer or carers leave
• Up to 75% subsidised Rail and Underground travel
• Gym Pass -access to gyms across UK
• My Benefits platform- giving national and local retail discount

Our aim is to ensure your candidate experience is as positive as possible. If you require reasonable adjustments at any point, simply let us know and we'll do our best to assist you.

Some of our roles require face to face Drugs & Alcohol testing. We will share further details with you as part of your formal offer.

• Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
• Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
• Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
• Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
• Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
• Report team problems e.g. IT and office facilities and monitor response.
• Undertake administrative tasks as directed including technical literature searches for the team.
• Undertake the role in a way that is consistent with, and reinforces, Network Rails values.
• Ability to multi task
• Experience in appropriate IT packages
• Good time manager
• Good communication skills (verbal and written) including excellent telephone manner
• Experience of working with a team.
• Sound railway background and knowledge of railway geography
• Recognised qualification in keyboard associated skills and office management techniques
• Knowledge and experience of records management