Team Medical Secretary

Leeds Teaching Hospitals; Leeds; Ibrido; GBP 21.000 - 32.000; Tempo pieno

Descrizione del lavoro

The Leeds Dental Institute within the Leeds Teaching Hospitals NHS Trust is hiring a Medical Secretary for a full-time, hybrid role (office base with some home working). The post supports clinical teams, improves patient experience and requires careful, empathetic administration.

Prior secretarial experience is welcomed, and transferable skills will be considered. The team emphasises patient care, teamwork and professional development in a busy NHS environment.

Competenze

• Secretarial experience or transferable admin skills are an advantage.
• Strong organisation and attention to detail.
• Good IT skills with MS Office and data handling.

Mansioni

• Typing and proofreading clinical correspondence for outpatient attendances.
• Use of databases and spreadsheets to support clinical teams.
• Provide information to the Senior Medical Secretary and cover for colleagues when needed.
• Support patient journeys and liaise with clinical staff as part of the team.

Conoscenze

Secretarial experience

Administrative tasks

IT literacy

Strumenti

Microsoft Office

Databases & spreadsheets

Descrizione del lavoro

We are excited to be able to offer a full-time role to join our team as a Medical Secretary here at the Leeds Dental Institute.This role will involve working with our friendly and supportive secretarial, admin and clinical teams. It will also provide a key contribution in improving patient experience and support their journey within our Clinical Services Unit.

Main duties of the job

This is a hybrid role working from our office in the Leeds Dental Institute and working from home with possible flexibility.The ideal candidate will be a caring, empathetic, and organised individual. Secretarial experience would be an advantage however transferable skills from similar roles may also be considered for the position.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job responsibilities

For questions about this job, contact:

Ann Kerfoot or Julie Pryke

Senior Medical Secretary or Patient Services Coordinator

[e-mail] or [e-mail]

Shortlisting Date: 30/11/2026

Interview Date: 08/12/2026

Please Note: All salaries listed reflect the pay for full time roles. Any part time roles will be pro rata.

Why you should join our Team

The Leeds Dental Institute works to improve patient dental care through research and education which is ran as a partnership between the University of Leeds and Leeds Teaching Hospitals NHS Trust. The Institute provides routine dental care to support the training of the next generation of dental care professionals - dentists, dental hygienists, dental therapists, dental technicians and dental nurses. We provide specialist treatment for multiple outpatient departments.

At the Leeds Dental Institute, we have a drive to support both excellent patient care and a supportive and empowering environment for our colleagues to learn, develop and grow as well as being part of a diverse workforce. Working within an NHS service can be challenging at times and supporting our team is a priority for our senior leadership team. We welcome diversity and we do not discriminate against candidates and employees.

What you will bring to the role

You should be able to provide a comprehensive high quality medical secretarial service to clinical teams within the Leeds Dental Institute.

Duties and responsibilities:

Clinical Correspondence & Support to Clinical Services

Typing/proof-reading clinical correspondence relating to outpatient attendances and other patient related correspondence on behalf of the consultant and clinical teams.

Use a range of IT skills to support the clinical work of the consultant e.g. use of databases and spread sheets.

Support administrative process as deemed appropriate by the Senior Secretary.

To support the clinical teams in the delivery of excellent patient care by actively working with colleagues and other Departments to ensure that all patients registered within the service are proactively supported through their patient journey.

Answer phone calls and deal with enquiries relating to patients and clinical work from a variety of sources, directly resolving where possible or transferring to appropriate personnel.

Liaise with GPs, hospital staff and others on behalf of consultant in relation to clinical workload.

Provide information to Senior Medical Secretary, as appropriate, relating to workload and work outstanding.

Provide cover for other team secretaries/clerical staff when on annual leave or sick leave.

Prolonged periods of concentration are required for transcribing or proof-reading medical correspondence and using patient related information. This may frequently be interrupted with phone calls or via face-to-face contact with other members of the team e.g. Consultants.

The post holder will be handling sensitive patient-related information on a daily basis and as such may be regularly (daily) subjected to difficult and emotional situations such as serious illness, bereavement or anxious family members.

About Leeds Teaching Hospital NHS Trust

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are.

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.