Support Medical Secretary

Transformation Unit; Sheffield; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

NHS pension scheme

Flexible working

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Support Medical Secretary (NHS AfC Band 3) for a 9‑month fixed term contract at Weston Park Hospital. The role supports over 40 consultant oncologists in a busy secretariat, with opportunities to develop skills as digitisation of processes progresses.

The post offers full-time hours (37.5 per week), a pro rata salary (£25,760–£27,476 p.a. for full‑time staff), and staff benefits under NHS terms.

Qualifications

• English GCSE at Grade C/4 or above (or equivalent qualification/experience)
• Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
• OCR level 3 in word processing/text processing or equivalent qualification/experience
• NVQ level 3 in business administration or customer care or equivalent experience

Responsibilities

• Provide a comprehensive secretarial service to the Consultant and medical team
• Handle information for a range of professionals involved in cancer care
• Be a link and point of contact for patients and their representatives
• Maintain up-to-date patient notes and meet deadlines with accuracy
• Cover within the medical secretariat as required

Skills

Time management

Organisational skills

Interpersonal skills

Communication skills

Attention to detail

Education

English GCSE

Maths GCSE

OCR level 3 word processing

NVQ level 3 business administration

Job description

Main area Specialised Cancer Services Grade NHS AfC: Band 3 Contract 9 months (This post is an 9 month fixed term contracts. All existing NHS staff will only be considered on a secondment basis.) Hours Full time - 37.5 hours per week (Bank Holiday Working may be required) Job ref 190-2021-DIR-SP

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Sheffield Teaching Hospitals Town Sheffield Salary £25,760 - £27,476 pa/pro rata for part time staff Salary period Yearly Closing 11/11/2026 23:59 Interview date 20/11/2026

Support Medical Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.

Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.

This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.

The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.

The main duty of the post will be to support the Medical Secretariat in their duties, as well as typing of dictations, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust’s PROUD values.

Main duties of the job

To undertake the medical secretarial role in order to provide:

A comprehensive secretarial service to the Consultant and the medical team.

Information to a whole range of professions involved in cancer care.

A link and point of contact for patients and their representatives.

Quality and up to date patient case notes which are available.

Cover within the medical secretariat generally.

Working for our organisation

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries and Audio Typists. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments, and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.

This vacancy is advertised on a fixed term contract basis for a period of 9 months due to the post being part of an organisational change within the specialised cancer services. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and the management of organisational change.

Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

Person specification

Education and Qualifications

• English GCSE at Grade C/4 or above (or equivalent qualification/experience)
• Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
• OCR level 3 in word processing/text processing or equivalent qualification/experience
• NVQ level 3 in business administration or customer care or equivalent experience

Experience

• Relevant experience in an administrative role within an office environment
• Confidence in dealing with members of the public in a professional setting
• Previous experience of patient systems

Skills and Knowledge

• Proven evidence of time management and organisational skills
• Excellent inter-personal and communication skills
• Methodical and accurate with attention to detail
• Ability to manage workloads using own initiative and without supervision

Personal Qualities

• Committed to personal development
• Ability to work as part of a team and independently
• Adaptable/flexible approach to work
• Interest in developing role and opportunities to improve working practices

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here .

Candidates are advised to read the attached guidance on using AI technology. W hen you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook