Team Coordinator (12 months FTC)

Montagu Evans LLP; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive and organized individual to join their London team as maternity cover. This role provides an exciting opportunity to support the Industrial & Logistics team in delivering exceptional client services. The ideal candidate will be a strong communicator with a keen eye for detail, capable of managing multiple tasks efficiently. You'll engage in diverse responsibilities such as organizing meetings, coordinating events, and maintaining records, all while fostering positive relationships within the firm. If you're a forward-thinking problem solver with a passion for the property market, this role could be your next career step.

Qualifications

• Strong communication and organizational skills are essential.
• Proactive approach with excellent IT proficiency required.

Responsibilities

• Manage diaries, organize meetings, and coordinate events.
• Process expenses and maintain departmental records.

Skills

Strong communication skills

Highly organized

Attention to detail

Proactive/forward-thinking

Self-motivated

Ability to prioritize

Excellent IT skills

Discretion and tact

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

THE FIRM

Montagu Evans is an independent, market leading property consultancy. Headquartered in London with offices in Manchester and Scotland. Our work encompasses planning and development, specialist valuations and transactions across the United Kingdom.

We’re a group of people that are excellent individually and exceptional together. We care about our legacy, creating spaces that people use to live, work, communicate, and connect.

We’re a partnership, and the people who run the business are empowered to create their own teams to exceed our client’s requests. This highly flexible and collaborative approach has enabled us to develop an exceptional business that has spanned nearly a century.

We encourage an honest and straightforward approach to our work and relationships. We embrace individuality while relying on working together and never accepting the status quo.

We give everyone the opportunity to be the best version of themselves. We trust and support each other, recognizing that our people are the heart of our success.

Together we are Montagu Evans.

Montagu Evans is committed to maintaining an inclusive work environment that embraces everyone. Read more here.

ROLE OVERVIEW

We are looking for a 12 month Maternity Cover from May / June 2025. The role is to provide support and assistance to the London Industrial & Logistics team in the delivery of client services and wider Partnership tasks performed by several Partners and team members. The role requires a proactive approach where initiative will be taken to support client and partnership tasks.

The role requires a highly organized, strong communicator with excellent listening skills who can grasp the Partners' needs and support accordingly. The successful candidate should be a forward-thinking problem solver, with a calm demeanor and a proactive positive approach, able to work on their own initiative while supporting the differentiating needs of Partners and team members.

DUTIES

1. Manage diaries, organize meetings, confirm attendance, and book meeting rooms.
2. Plan and coordinate events, including seminars and client entertainment.
3. Arrange travel and respond to invitations on behalf of the team.
4. Format documents using Microsoft Word, PowerPoint, and Excel.
5. Process expenses and mileage claims.
6. Perform ad hoc administrative tasks, including conference call setup, updating records, and maintaining filing systems.
7. Record and update information in departmental software platforms.
8. Manage invoicing through internal systems.
9. Liaise with clients to gather onboarding information.
10. Manage compliance processes, including issuing Terms of Engagement and conflict checks.
11. Verify invoices and ensure adherence to billing procedures.
12. Maintain departmental records, including gifts and compliance registers.
13. Support ISO standards and finance team requirements.
14. Ensure accurate and timely client and job record updates in internal systems.
15. Monitor and support time entry compliance and invoicing processes.
16. Ensure brand consistency across all materials, including logos, templates, and formatting.
17. Proofread and format documents to align with branding guidelines.
18. Maintain records of subscriptions and events.
19. Update team CVs, case studies, and materials for pitches.
20. Support logistics for pitch meetings and notify updates for website content.

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATION

1. Strong communication skills
2. Highly organized with strong attention to detail
3. Ability to prioritize, work to deadlines, and under pressure
4. Proactive/forward-thinking and self-motivated
5. Enthusiastic and creative
6. Ability to maintain good relationships with other departments in the firm
7. Excellent IT skills, highly proficient in Microsoft packages including Outlook, Word, Excel, PowerPoint, and other relevant software.
8. Reliable and trustworthy with good timekeeping and punctuality.
9. Discretion and tact in dealing with clients, partners, and staff at all levels.
10. Capable of working as an integral part of a team.

Commercially aware and interested in the property market and specific team mandate.