Team Assistant. Finance services consultancy. City

Joyce Guiness Limited; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading finance consultancy in Central London is seeking a proactive Team Assistant to provide comprehensive support to a large team. The ideal candidate will excel in organization and communication, bringing 4+ years of experience in a high-growth professional services environment. This diverse role involves managing logistics, fostering team collaboration, and ensuring a well-maintained office. This is an exciting opportunity for an individual eager to contribute positively to a dynamic workplace.

Qualifications

• At least 4 years of relevant experience in a fast-paced professional services environment.
• Proficient in MS Office applications, particularly Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to a team of approximately 40.
• Manage complex travel and calendar scheduling.
• Assist with onboarding of new joiners and maintain office systems.

Skills

Organisational Skills

Planning Skills

Communication Skills

Collaboration Skills

Attention to Detail

Flexibility

Tools

MS Office

Job description

We are searching for a forward-thinking, creative and self-starting Team Assistant with oodles of positive energy to join a Finance Consultancy based in Central London, and provide an experienced level of all-around team support.

The successful candidate will demonstrate strong organisational, prioritisation, and planning skills. They must be eager to learn and passionate about personal development, with strong team and collaboration skills.

The role requires someone with a strong track record in managing complex logistical tasks such as travel and calendar scheduling across multiple stakeholders. This is a varied role therefore, flexibility, multitasking, attention to detail and working to deadlines are prerequisites.

Written and verbal communication skills must be exceptional, with the ability to adapt tone and approach to suit various audiences, always maintaining professionalism and discretion.

At least 4 years of relevant experience within a high-growth and fast-paced professional services company, and proficiency in MS Office applications, particularly Word, PowerPoint, and Excel, are essential.

Hours: 8.30 – 5.30

Duties include but are not limited to:

• Provide administrative support to a team of approximately 40
• Inbox management
• Calendar management
• Assist with facilities and maintenance / contractors
• Complex travel
• Management of monthly expenses
• Organise post, couriers, and taxis
• Recording supplier invoices / resolve queries
• IT/AV support / coordinate with IT provider as required
• Meet & greet visitors and manage reception duties
• Maintain a tidy well well-stocked office environment
• Organise team social events
• Assist with the onboarding of new joiners / recruitment admin
• Maintain electronic filing and database systems.
• Project support

***Joyce Guiness is one of the most established support recruitment agencies in London. We specialise in providing high calibre candidates for a variety of temporary and permanent roles including; PA, EA, TA, Receptionist, Office Manager, Marketing and Events Manager and Hospitality. We are committed to continuously improving diversity and equality within our recruitment processes.
Due to the high volume of applications received, we are unable to respond to each application individually. If you are already registered with Joyce Guiness, please contact your consultant directly.***