Team Assistant, Corporate

Channel 4; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Private medical insurance

Free Virtual GP access for employees

Free Female Health hormone test each年

Free Tastecard membership

Access to financial wellbeingresources

Discounted Gym memberships

Pension

Life Assurance

Income Protection

Holiday Purchase

Job summary

Channel 4 Corporation in London is seeking a proactive Team Assistant to provide high-level administrative support to the CEO Office. You will work closely with the EA to the CEO and Chief of Staff, managing diaries, coordinating executive meetings and travel, and handling confidential materials with discretion.

The role requires resilience, proactive problem-solving, and the ability to manage multiple tasks in a busy environment.

Qualifications

• Experience providing diary support to senior executives within a company.
• Ability to cope in a busy environment and perform under pressure.
• Proven ability to handle confidential materials and sensitive issues.
• Excellent attention to detail and strong organisational skills.
• Proficient with Microsoft Outlook, Excel and PowerPoint.
• Able to manage multiple tasks with minimal supervision and report completion.

Responsibilities

• Assist the CEO Office with admin relating to the CEO and Board activities.
• Manage diary and coordinate meetings for the Chair and Chief of Staff.
• Arrange travel and logistics for CEO meetings and executives.
• Prepare and maintain contacts lists and related documentation.
• Support ad hoc projects and plan events such as away days.
• Provide holiday diary cover for the CEO and assist with diary invites.

Skills

Diary management

Senior exec support

Confidentiality

Attention to detail

Organisational skills

Stakeholder liaison

Proactive attitude

Tools

Microsoft Office

Job description

Job Title: Team Assistant
Reports to: Chief of Staff
Department: Corporate
Location: London
Status: Permanent
Job Grade: P3

DEPARTMENT DESCRIPTION

The CEO Office sits at the centre of the organisation. As well as supporting the CEO, it provides a link between all departments and has direct responsibility for the administration of Executive meetings and the Channel 4 Board.

JOB PURPOSE

To provide the highest level of administrative support to the office of the CEO, working closely with the EA to the CEO and the Chief of Staff. It will include some diary support to the Chair. We are looking for someone who has a high degree of resilience and initiative, someone who enjoys a busy role and has the aptitude to work proactively at all times.

KEY RESPONSIBILITIES

Assist the EA to the CEO with admin relating to the CEO, including:

• Financial administration - raising Purchase Orders, processing invoices, compiling, submitting and tracking of expenses.
• Assist with travel arrangements.
• Support with logistics relating to CEO meetings e.g. meeting room bookings, liaising with guests, arranging tech support.
• Keeping various documentation up to date (e.g. contacts lists).
• Help with any general administration work and provide ad hoc project
• support including planning events (e.g. away days).
• Meeting and greeting visitors.
• Manage the Chair’s diary for meetings relating to Channel 4.
• Provide holiday cover diary support to the CEO.
• Support the Chief of Staff with logistics relating to Executive meetings, including:
• setting dates and sending diary invitations in a timely manner and liaison with attendees.

ESSENTIAL EXPERIENCE AND SKILLS

• Must have experience in diary support to Senior Executives within a company, with the ability to handle complex meeting requests.
• Proven ability to cope in a very busy environment and to perform in high-pressured situations.
• Proven ability to work with extremely confidential materials and sensitive issues.
• Must have exceptional attention to detail and strong organisational skills.
• Experience with the Microsoft Office suite; particularly Outlook, Excel & PowerPoint.
• Able to prioritise and manage several tasks at once without supervision, and to report back on the completion of tasks.
• Proven ability to be part of a team, work well with others in an open-plan department and deal politely with visitors from other companies.
• Possess a keen attitude and a willingness to learn.
• To have and use initiative, as well as being able to respond to tasks and have a willingness to do whatever is required.
• Flexibility, patience, perseverance and commitment to get the job done.
• Always display a helpful attitude whilst managing diaries carefully and sensitively.
• Ability to build valued and trusted relationships with senior stakeholders across the business.
• Maintain relationships with peers across all departments.
• Ability to cope with an ever-changing environment, as well as dealing with both routine and non- routine problems.

DESIRABLE EXPERIENCE AND SKILLS

• Knowledge of the TV and Film industry would be beneficial, but is by no means essential.

Basic salary per annum starting from

Benefits

There are a million reasons why it’s great to work at Channel 4, here are just a few of the perks for you;

• Private medical insurance
• Free Virtual GP access for employees
• Free Female Health hormone test each year
• Free Tastecard membership
• Access to financial wellbeing resources
• Discounted Gym memberships
• Pension
• Life Assurance
• Income Protection
• Holiday Purchase

Hybrid working From September 2023, C4 has operated a 60/40 working pattern, equating to three office days per week.

Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days. Employees then have the flexibility to decide where they spend the rest of the working week. All our offices are open five days a week.

Applications Close Date

Equal Opportunities Channel 4’s purpose is to create change through entertainment; by representing unheard voices, challenging with purpose and delivering content which reflects the diversity of different communities across the UK.

We are only able to deliver on this remit by having a workforce rich in diversity of thought, background and lived experience. As an employer we encourage applications from candidates from all backgrounds and do not discriminate based on disability, age, gender reassignment, gender expression, criminal history, length of time spent unemployed, marriage or civil partnership status, national origin, pregnancy and maternity status, race, religion or belief, sex, and sexual orientation.

Disability Confident Scheme:

Channel 4 is a member of the Business Disability Forum (BDF) and has also maintained the highest level of the Department of Work and Pension's Disability Confident scheme - Level 3: Leader. Under the Disability Confident Scheme, we aim to offer an interview to all candidates who have a neurodiverse condition, impairment or long-term condition and who meet the essential criteria for an advertised job. If you wish your application to be considered under the Disability Confident Scheme, please select yes when completing the application questions. For more information, please visit the Disability Confident Campaign website.

For our roles and schemes that receive a high volume of applications it may not be possible to provide an interview to all applicants who meet the essential criteria and in this situation we can only select applications that best meet the skills needed for the role.

Care Leaver Friendly Employer:

Channel 4 is a Care Leaver Friendly Employer. By signing the Care Leaver Friendly Employer Charter and adopting its principles, we are supporting an immensely talented yet often under-served and under-represented community of young people/ adults. We commit to offering an interview (and constructive feedback) to applicants who identify as care experienced and meet the essential criteria for the role as outlined on the job description. Applicants should indicate if they wish to apply under our Care Leaver Scheme by selecting the option on the application form.

For our roles and schemes that receive a high volume of applications it may not be possible to provide an interview to all applicants who meet the essential criteria and in this situation we can only select applications that best meet the skills needed for the role.

Workplace Adjustments:

We are committed to providing disabled applicants a level playing field when applying for a job and support whilst employed to perform to the best of their ability and develop their careers. If you have a neurodiverse condition, impairment or long-term condition and require any adjustments, additional support or alternative arrangements during the recruitment and wish to discuss this confidentially, please let us know via the following email [e-mail]