Team Assistant

Channel 4; Greater London; On-site; GBP 40,000 - 48,000; Full time

Job summary

Channel 4’s CEO Office is seeking an experienced administrator to provide the highest level of support to the office of the CEO, working closely with the EA to the CEO and the Chief of Staff. The role includes some diary support to the Chair and requires resilience in a busy environment.

The successful candidate will manage executive diary requests, coordinate meetings, travel, and expenses, and maintain confidential files with meticulous attention to detail.

Qualifications

• Experience diary support to senior executives in a busy corporate environment.
• Ability to cope in high-pressured situations with discretion.
• Experience handling confidential materials and sensitive issues.
• Exceptional attention to detail and strong organisational skills.
• Proficient with Microsoft Office: Outlook, Excel and PowerPoint.
• Ability to prioritise multiple tasks with minimal supervision.

Responsibilities

• Assist the EA to the CEO with admin relating to the CEO.
• Support travel arrangements and processing of expenses.
• Coordinate CEO meetings: room bookings, liaising with guests, arranging tech support.
• Maintain up-to-date documentation including contacts lists.
• Assist with general admin and ad hoc projects; support events like away days.
• Meet and greet visitors; manage the Chair's diary for Channel 4 meetings.
• Provide holiday cover diary support to the CEO and assist the Chief of Staff with executive meeting logistics.

Skills

Diary management

Executive support

Attention to detail

Organisational skills

Discretion/confidentiality

Stakeholder communication

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

The CEO Office sits at the centre of the organisation. As well as supporting the CEO, it provides a link between all departments and has direct responsibility for the administration of Executive meetings and the Channel 4 Board.

JOB PURPOSE

To provide the highest level of administrative support to the office of the CEO, working closely with the EA to the CEO and the Chief of Staff. It will include some diary support to the Chair. We are looking for someone who has a high degree of resilience and initiative, someone who enjoys a busy role and has the aptitude to work proactively at all times.

KEY RESPONSIBILITIES

Assist the EA to the CEO with admin relating to the CEO, including:

• Financial administration - raising Purchase Orders, processing invoices, compiling, submitting and tracking of expenses.
• Assist with travel arrangements.
• Support with logistics relating to CEO meetings e.g. meeting room bookings, liaising with guests, arranging tech support.
• Keeping various documentation up to date (e.g. contacts lists).
• Help with any general administration work and provide ad hoc project
• support including planning events (e.g. away days).
• Meeting and greeting visitors.
• Manage the Chair's diary for meetings relating to Channel 4.
• Provide holiday cover diary support to the CEO.
• Support the Chief of Staff with logistics relating to Executive meetings, including:
• setting dates and sending diary invitations in a timely manner and liaison with attendees.

ESSENTIAL EXPERIENCE AND SKILLS

• Must have experience in diary support to Senior Executives within a company, with the ability to handle complex meeting requests.
• Proven ability to cope in a very busy environment and to perform in high-pressured situations.
• Proven ability to work with extremely confidential materials and sensitive issues.
• Must have exceptional attention to detail and strong organisational skills.
• Experience with the Microsoft Office suite; particularly Outlook, Excel & PowerPoint.
• Able to prioritise and manage several tasks at once without supervision, and to report back on the completion of tasks.
• Proven ability to be part of a team, work well with others in an open-plan department and deal politely with visitors from other companies.
• Possess a keen attitude and a willingness to learn.
• To have and use initiative, as well as being able to respond to tasks and have a willingness to do whatever is required.
• Flexibility, patience, perseverance and commitment to get the job done.
• Always display a helpful attitude whilst managing diaries carefully and sensitively.
• Ability to build valued and trusted relationships with senior stakeholders across the business.
• Maintain relationships with peers across all departments.
• Ability to cope with an ever-changing environment, as well as dealing with both routine and non- routine problems.

DESIRABLE EXPERIENCE AND SKILLS

• Knowledge of the TV and Film industry would be beneficial, but is by no means essential.