Team Assistant & Admin Coordinator

C&C Search Ltd; City Of London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A boutique Executive Search & Advisory firm in London seeks a PA & Administrative Coordinator to support Partners and manage various administrative tasks. The role offers hybrid working flexibility and a collaborative environment, focusing on personal development and relationship building.

Benefits

25 days holiday

Wellness days

Pension

Private health

Professional development opportunities

Team social events

Qualifications

• Proven experience as a PA or Executive Assistant supporting multiple stakeholders.
• Strong written and verbal communication skills.

Responsibilities

• Provide expert diary management for multiple Partners.
• Liaise with clients and colleagues to organize meetings and events.
• Manage travel and accommodation bookings.

Skills

Communication

Organizational Skills

Attention to Detail

Tools

Microsoft Office Suite

Job description

PA & Administrative Coordinator Job Advertisement C&C Search is currently recruiting a PA & Administrative Coordinator for a boutique London-based Executive Search & Advisory firm.

This PA & Administrative Coordinator role is within a collaborative team environment, hybrid working flexibility and a prime London location.

All about the role and company I would be working for!
Position: PA & Administrative Coordinator – supporting four Partners and wider team
Salary: £40,000 - £45,000 depending on experience
Hybrid set up: Flexible hybrid working with 4 days in the London office, with flex to 3/2 when partners are not in.
Benefits:25 days holiday, Wellness days, pension, private health, professional development opportunities, team social events.

What they do: A boutique Executive Search & Advisory firm delivering high-quality, consulting-led solutions
Size of company: Boutique London-headquartered firm with global network connections across international offices
Company culture and what makes them great to work for:
A very collaborative and supportive environment where your contribution is genuinely valued. The company culture encourages personal development, initiative and relationship building. You'll work directly with senior Partners in a role that offers genuine variety and responsibility. The firm prides itself on delivering exceptional service and maintaining strong client relationships, making it an excellent place to develop your career as a PA & Administrative Coordinator.

Key responsibilities for this PA & Administrative Coordinator position:

• Provide expert diary management for multiple Partners, prioritising schedules, and coordinating meetings, calls, and travel arrangements
• Liaise with clients, colleagues, and external PAs to organise meetings, video conferences, and events
• Administer the Leadership Assessment process, including managing psychometric assessments and coordinating feedback sessions
• Support the Operations Manager with office management, facilities coordination, and administrative duties
• Manage travel and accommodation bookings, prepare detailed itineraries, and support visiting overseas colleagues
• Maintain and update the CRM, ensuring accurate data entry for clients and candidates
• Demonstrate a flexible, hands-on approach, supporting ad hoc projects and operational needs

What background and experience are the company looking for?

• Proven experience as a PA, Executive Assistant or in a similar administrative support role, ideally supporting multiple stakeholders
• Strong written and verbal communication skills with experience drafting professional correspondence
• Experience within Executive Search or professional services
• Demonstrated experience in complex diary management and coordinating meetings in a fast-paced environment
• Experience liaising with senior executives and external stakeholders both face-to-face and remotely
• Strong working knowledge of Microsoft Office Suite and confidence in learning new systems
• Experience maintaining databases with a focus on accuracy and data quality
• Highly organised with excellent attention to detail and ability to prioritise effectively

Please apply online asap for this PA & Administrative Coordinator position, if your experience aligns and sounds like you!

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.