Team Assistant

JR United Kingdom; Swindon; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading global investment bank as a Team Assistant in London. This role requires proactive individuals with strong administrative skills to manage complex schedules, handle travel arrangements, and ensure smooth operations within the team. Ideal candidates will be adaptable, detail-oriented, and proficient in Microsoft Office.

Qualifications

• Strong administrative background required.
• Ability to work in a fast-paced environment.
• Solid working knowledge of Microsoft Office tools.

Responsibilities

• Arranging meetings and busy calendar management.
• Extensive travel booking including itineraries.
• Processing invoices and maintaining client information.

Skills

Communication skills

Multitasking

Attention to detail

Proactive approach

Tools

Microsoft Office

Job description

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A brilliant opportunity has arisen for a bright, capable, and switched-on Team Assistant to join a leading global investment bank based in the city of London. If you are a proactive team player and enjoy working in a fast-paced environment, then this role could be a perfect fit for you. Working 5 days a week in the office with hours of 08.30am - 5.30pm you will complete the following key duties:

Duties:

· Arranging meetings, conference calls, and busy calendar management

· Extensive Travel booking– including preparing itineraries for multi-stop trips. To include visas, hotels, flights and taxis as applicable

· Extensive phone coverage for your team – redirecting calls, assisting, and taking messages as required

· Processing all expenses

· Invoice Management –Preparation and processing of invoices to meet payment deadlines

· Maintaining accurate client information on the relevant platforms

· Provide intermediate to advanced levels of Word, Excel & PowerPoint for presentation material as and when required

· Distribute presentation materials as needed

· Maintaining confidentiality of your work at all times

Your Profile:

· Strong administrative background

· Ability to work within a fast-paced environment and multitask with ease and accuracy

· Excellent communication skills – written and verbal

· Seamless attention to detail

· A can-do pro-active approach to your work

· Solid working knowledge of Microsoft Office Word, Outlook, Excel and Powerpoint