Team Assistant

The Walt Disney Company (France); London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company as a Team Assistant, where you'll provide essential support to the Office of President and leadership team. This dynamic role involves managing schedules, organizing events, and facilitating communication, perfect for someone who thrives in a fast-paced environment. With ample opportunities to learn from Executive Assistants, you will play a crucial role in ensuring efficiency within the office.

Benefits

25 days annual leave

Private medical insurance & dental care

Free Park Entry

Disney Discounts

Excellent parental and guardian leave

Qualifications

• Experience in a similar role providing administrative support.
• Ability to manage multiple busy diaries.
• Able to work autonomously and take initiative.

Responsibilities

• Provide comprehensive administrative support to the Office of President.
• Facilitate communication between team members and departments.
• Assist with planning and organization of events.

Skills

Organizational Skills

Communication

Attention to Detail

Team Collaboration

Tools

Outlook

Excel

PowerPoint

Word

Microsoft Teams

Job description

About the Role & Team
Be you, be here, be part of the story!

At The Walt Disney Company, magic is more than just a word; it's a way of life. For a century, we've been inspiring imaginations, celebrating diversity, and bringing families together through our beloved stories, characters, and experiences. From our iconic theme parks and resorts to our groundbreaking films, television shows, interactive media and products, we're dedicated to creating magic that knows no bounds.

We are looking for an enthusiastic Team Assistant to make a meaningful impact and be part of our dynamic team, specifically providing support to our office of president and leadership team!

Join us in shaping the magic!

As a Team Assistant, the successful individual will be responsible for providing comprehensive administrative support to the Office of President and Leadership team, with accountability over a broad array of activities, including proactive problem-solving, query handling and actively contributing to projects within the division. The Team Assistant will be a focal point of contact for the division and will liaise with the team, judging priorities and ensuring the delivery of a high level of service.

This is an office-based role. 4 days working in the Hammersmith, London office with 1 day working from home (Monday or Friday).

What You Will Do

Supporting a team, your role will be exceptionally varied and hands on, learning from Executive Assistants who will train and mentor you.

Responsibilities will include:

• Administrative support

  • Handling general office tasks like scheduling meetings, making travel arrangements, and drafting documents.

• Workflow Management

  • Assisting with tasks to ensure smooth team operations, such as preparing materials, managing calendars, and coordinating communication.

• Relieving the Executive Assistants

  • Taking on some of the executive assistant’s workload, allowing them to focus on more strategic tasks and high-level responsibilities.

• Providing Back-up

  • Offering support to President and Leadership team during the executive assistant’s absence, such as holidays or illness, ensuring continuity of operations.

• Events

  • Supporting the planning and organization of meetings and events, including sourcing and booking venues, arranging catering and any other administrative arrangements within specified budgets, coordinating any last -minute changes to arrangements.

• Communication and Coordination

  • Facilitating communication between team members, departments, and external contacts.

• Office Efficiency

  • Ensuring the office environment is organized, efficient, and conducive to productivity.

Required Qualifications & Skills

• Experience in a similar role or providing full administrative support to a team

• Experience of managing multiple busy diaries, with an ability to work in a pressurised environment with conflicting priorities and without supervision

• Intermediate Outlook, Excel, PowerPoint, Word and Microsoft Teams skills

• A highly organized and detailed focused individual, with a professional, friendly and flexible approach.

• Able to work in a deadline driven environment and meet tight deadlines

• Able to work autonomously, with minimal supervision, be pro-active and take initiative

• Highly discreet and aware of sensitive & confidential information and situations

• Team player with ability to form excellent working relationships with colleagues (internally & externally)

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.