Team Assistant

OA; Bedford, Leeds; On-site; GBP 26,000 - 27,000; Full time

Job summary

A professional legal firm based in Bedford is seeking a Team Assistant to provide vital administrative support and ensure a smooth client experience. The role involves managing diaries, handling client inquiries, and providing support to colleagues. Ideal candidates will have experience in a legal environment, exceptional organisational and communication skills, and a client-focused approach. This full-time, office-based position offers a salary between £26,000 and £27,000 depending on experience, alongside attractive benefits such as annual leave and private medical insurance.

Benefits

26 days annual leave

Birthday off

Private Medical Insurance

Medi cash plan

Qualifications

• Experience in a legal or professional services environment.
• Strong organisational skills with attention to detail.
• Confident communication skills, both written and verbal.

Responsibilities

• Provide full administrative support from file opening to closing.
• Manage diary and inbox for fee earners.
• Act as first point of contact for clients.

Skills

Organisational skills

Confident communication skills

Attention to detail

Ability to manage multiple tasks

Tools

Document management systems

Job description

Role: Team Assistant

Location: Bedford (Fully Office-Based)

Hours: Full time

Salary: £26,000 to £27,000 (DOE)

An excellent opportunity has now arisen for a Team Assistant to join a professional and well-established legal practice based in Bedford. This role is key in supporting fee earners and the wider team, helping to ensure a smooth client journey and allowing lawyers to focus on delivering high-quality legal services.

Who are we?

We are supporting a reputable legal firm that operates within a regulated environment and provides a broad range of legal services. The firm values collaboration, professionalism and a “one team” approach, with a strong focus on client care and internal support.

• 26 days annual leave bank holidays
• Birthday off
• Private Medical Insurance
• Medi cash plan
• Fully office-based role
• Supportive and collaborative working environment

Duties of a Team Assistant

• Providing full administrative support from file opening to file closing, including compliance, billing and archiving
• Producing and formatting documents, including transcription where required
• Managing electronic and paper-based correspondence and documentation
• Extensive diary and inbox management for fee earners
• Monitoring key dates and ensuring deadlines are met
• Supporting financial administration, including monies on account and billing processes
• Acting as a first point of contact for clients via telephone and in person
• Processing new client enquiries and maintaining accurate records
• Providing reception and office support when required
• Supporting colleagues across teams and covering during absences

What we would like from you

• Previous experience in a legal or professional services environment
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple tasks in a busy environment
• Confident communication skills, both written and verbal
• A professional, discreet and client-focused approach
• Comfortable using technology and document management systems

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