Team Administrator – Northern region

Unison; Newcastle upon Tyne; Remote; GBP 33,000 - 41,000; Full time

Job summary

UNISON is seeking an organised Team Administrator to support the Regional Management Team in Newcastle upon Tyne. You will manage diaries, handle emails, maintain records, organise meetings, and liaise with colleagues and stakeholders to ensure regional operations run smoothly.

This permanent, full-time role offers 35 hours per week and requires strong IT skills, attention to confidentiality, and a collaborative approach.

Qualifications

• Excellent administrative and organisational skills.
• Strong communication and interpersonal skills.
• Experience supporting senior colleagues or busy teams.
• Ability to manage multiple priorities and work independently.
• Strong IT skills, including Microsoft Office applications.
• A flexible and collaborative approach to work.
• Commitment to delivering excellent support and service.

Responsibilities

• Providing comprehensive administrative and secretarial support to Regional Management Team members.
• Managing diaries, emails and correspondence, responding to enquiries and directing communications as appropriate.
• Organising and supporting meetings and committees, including preparing papers, maintaining records and taking meeting notes where required.
• Maintaining electronic filing systems, databases and other information management systems.
• Supporting the effective coordination of regional activities, meetings and projects.
• Assisting with the preparation of correspondence, reports and other documents.
• Liaising with colleagues, members, branches and external contacts.
• Maintaining confidentiality and handling sensitive information appropriately.

Skills

Administrative experience

Diary management

Communication skills

Interpersonal skills

Time management

Tools

Microsoft Office

Job description

We are looking for an organised and proactive Team Administrator to provide high quality administrative support to members of the Regional Management Team.

This is a varied role where you will play a key part in ensuring the smooth running of regional operations. You'll help manage busy diaries and inboxes, maintain records and information systems, organise meetings and committees, and liaise with a wide range of colleagues and stakeholders. You'll also support the coordination of regional activities and help ensure information, correspondence and documentation are managed efficiently and professionally.

You'll be a highly organised and proactive individual, comfortable managing competing priorities and building effective working relationships with colleagues and stakeholders whilst supporting the work of the Regional Management Team.

Role overview...

Providing comprehensive administrative and secretarial support to Regional Management Team members.

Managing diaries, emails and correspondence, responding to enquiries and directing communications as appropriate.

Organising and supporting meetings and committees, including preparing papers, maintaining records and taking meeting notes where required.

Maintaining electronic filing systems, databases and other information management systems.

Supporting the effective coordination of regional activities, meetings and projects.

Assisting with the preparation of correspondence, reports and other documents.

Liaising with colleagues, members, branches and external contacts.

Maintaining confidentiality and handling sensitive information appropriately.

The person

Excellent administrative and organisational skills.

Strong communication and interpersonal skills.

Experience supporting senior colleagues or busy teams.

Ability to manage multiple priorities and work independently.

Strong IT skills, including Microsoft Office applications.

A flexible and collaborative approach to work.

Commitment to delivering excellent support and service.

Please refer to the job description and person specification for full requirements for this role.

Location: UNISON Regional Office 140-150 Pilgrim Street, Newcastle upon Tyne NE1 6TH

Contract type: Permanent

Weekly hours: 35

Starting salary: £36,819 per annum

Job reference: R4/46

UNISON in numbers

• UNISON has more than 1.3 million members and activists, making us one of Europe’s largest unions
• More than 70% of our members are women
• UNISON is spread over 12 UK regions
• UNISON has more than 1,000 UNISON UK branches