Team Administrator (maternity cover)

Derbyshire Healthcare NHS Foundation Trust; Long Eaton; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Flexible working

27 days annual leave

NHS pension

Training opportunities

Employee assistance programme

LGBT+ network

Job summary

Derbyshire Healthcare NHS Foundation Trust is seeking a Band 3 Team Administrator to support our Liaison & Division and Reconnect services. The role covers appointments, meetings, records, data and day-to-day team processes, while liaising with police, courts, probation, prisons and community teams.

You will use Microsoft Office and electronic patient record systems, maintain accurate data, and assist with workforce processes such as annual leave and sickness recording in a busy criminal justice

Qualifications

• Excellent communication and organisational skills.
• Confidence using Microsoft Office and electronic record systems.
• Ability to manage competing priorities and work independently or in a multidisciplinary team.

Responsibilities

• Arrange meetings and appointments, prepare agendas and take minutes.
• Manage correspondence and maintain accurate electronic records.
• Support data collection and reporting, and respond to telephone and email enquiries.
• Oversee day‑to‑day staff administration including annual leave, sickness recording and training information.
• Liaise with clinicians, managers, police, probation, prison staff and partner agencies.
• Use Microsoft Office and electronic patient record systems to support service activity and produce routine reports.
• Prioritise competing tasks, escalate queries appropriately and provide cover when required.
• Contribute to improving administrative systems across L&D and Reconnect.

Job description

We are looking for an organised, proactive and professional Band 3 Team Administrator to support our Liaison & Diversion and Reconnect services. This is a varied role providing high-quality administrative support across busy criminal justice services working with people in police custody, courts, probation, prisons and the community. You will help coordinate appointments, meetings, correspondence, records, data, reports and day-to-day team processes, while supporting managers and clinicians with key administrative tasks. You will also help maintain accurate information relating to activity, sickness, annual leave and service performance, and may act as a point of contact for colleagues, partner agencies and other services., The Team Administrator will provide high-quality administrative support across the Liaison & Diversion and Reconnect services, helping both teams to run smoothly, efficiently and professionally. Key duties will include arranging meetings and appointments, preparing agendas and taking minutes, managing correspondence, maintaining accurate electronic records, supporting data collection and reporting, and responding to telephone and email enquiries. The postholder will also support day‑to‑day staff administration, including annual leave, sickness recording, training information and other workforce processes. The role will involve regular liaison with clinicians, managers, police, probation, prison staff, other partner agencies and wider Trust services, ensuring information is communicated accurately and handled confidentially. You will use Microsoft Office and electronic patient record systems to support service activity, maintain databases and produce routine reports. You will need to manage competing priorities, resolve routine queries using initiative and escalat issues appropriately. The postholder will work closely with other administrative colleagues, provide cover when required, support new starters and contribute to improving administrative systems and processes across L&D and Reconnect.

You will need excellent communication and organisational skills, confidence using Microsoft Office and electronic record systems, and the ability to manage competing priorities while maintaining accuracy, confidentiality and professionalism. We are looking for someone who is dependable, flexible and able to work both independently and as part of a multidisciplinary team. This is an opportunity to support services that aim to reduce health inequalities, improve continuity of care and help people engage with the right support at key points in the criminal justice pathway.

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'. CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Generous NHS pension scheme
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities