Team Administrator

Yunex Traffic; Poole; On-site; GBP 25,000 - 35,000; Full time

Job summary

Yunex Traffic is seeking a Sales & Tendering Administrator for a 12-month fixed-term contract to support tender processes and maintain administrative functions. The role requires strong organizational skills and a proactive approach, with responsibilities spanning from managing procurement systems to preparing customer quotations. Ideal candidates will have experience in senior administration and proficiency in MS Office. This position offers competitive salary, excellent pension scheme, and flexible working arrangements.

Benefits

26 days holiday, increasing with service

37.5-hour working week with flexibility

Excellent pension scheme, matching contributions

Flexible benefits tailored to personal needs

Qualifications

• Experience as a senior administrator preferred.
• Ability to prioritize workload.
• Familiarity with various digital solutions.

Responsibilities

• Monitor and distribute bid notices and portal notifications.
• Maintain tendering portals and supporting evidence library.
• Provide onboarding support and generate customer quotations.

Skills

Organised

Attention to Detail

Communication

Proactive

Team Player

Education

NVQ desirable

Tools

MS Office Suite

Job description

Social network you want to login/join with:

At Yunex Traffic, we launch cities into the future with forward-looking infrastructure and transport solutions, making mobility safer, more efficient, and more sustainable for all. Do you want to make a difference with the work you do? Join us as a Sales & Tendering Administrator on a 12-month fixed-term contract to cover maternity.

Responsibilities:

• Monitor shared mailboxes and distribute bid notices and portal notifications to relevant teams.
• Maintain tendering portals, ensuring information is up to date.
• Complete pre-qualification and supplier questionnaires, collaborating with various departments to ensure accuracy.
• Maintain a library of supporting evidence for use when completing questionnaires.
• Complete Health & Safety recertification questionnaires in coordination with the HSQE team.
• Liaise with the legal team and insurance broker to ensure up-to-date insurance documentation.
• Provide onboarding and offboarding support for the department.
• Purchase IT and other equipment using the procurement system and raise purchase orders as needed.
• Produce standard customer quotations for Yunex and third-party products.
• Arrange site access, meeting rooms, and hospitality for team members and visitors as required.
• Distribute relevant information within the department.

Qualifications & Experience:

• Organised and methodical with the ability to prioritise workload and communicate effectively with stakeholders.
• A team player with keen attention to detail and the ability to maintain confidentiality.
• Proactive and able to work independently with minimal supervision.
• Proficient in MS Office Suite and experienced in using a variety of digital solutions.
• Previous experience as a senior administrator or a relevant qualification (NVQ desirable).

We offer:

• Competitive base salary and annual bonus.
• 26 days holiday, increasing up to 29 days with length of service.
• 37.5-hour working week with a flexible working policy.
• Excellent pension scheme, matching contributions up to 10% of pensionable salary.
• Flexible benefits tailored to suit your personal needs.