Team Administrator

Pinsent Masons LLP; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Team Administrator to support their Property group in Manchester. This fully office-based role involves maintaining filing systems, managing schedules, and ensuring effective communication within the team. You will play a vital role in facilitating meetings and supporting legal staff with various administrative tasks. Join a diverse and inclusive environment that values curiosity and growth, providing you with opportunities to contribute meaningfully while enjoying generous benefits like annual leave and private healthcare.

Benefits

Carers’ leave (up to five paid days)

25 days’ annual leave

Contributory pension (up to 5%)

Private healthcare

Death in service cover (4x salary)

Interest-free season ticket loans

Gym membership loans

Cycle to work scheme

Qualifications

• Experience in maintaining filing systems and updating documents.
• Proficient in managing schedules and arranging meetings.

Responsibilities

• Provide support to the Property group and assist team members.
• Manage electronic schedules and liaise with clients.

Skills

Filing Systems Management

Meeting Preparation

Scheduling and Coordination

Client Communication

Document Management

Job description

Job Title:

Team Administrator

Group:

Property

Location:

Manchester

Hours:

Monday to Friday 9.00am to 5.00pm

Type:

Fully office based role

About the Business:

At Pinsent Masons, we bring together the best people to get the job done. We value curiosity, learning, listening, and growth. Join our award-winning, hardworking, and commercially minded team to work with leading experts, build meaningful relationships, and make a difference. We offer varied and challenging work in an open and supportive environment.

Purpose of the Role:

To provide proactive and professional support to the Property group, ensuring services are delivered in a manner consistent with the Firm's competitive environment. The role involves team collaboration to meet the needs of the business, supporting staff across different units as needed.

Candidate Overview:

Ideal candidates will have experience with:

• Maintaining filing systems (paper and electronic), updating files, archiving, and retrieving documents
• Assisting team members with overflow work
• Preparing for meetings, including agendas and itineraries
• Relaying messages promptly to lawyers and clients
• Managing electronic schedules, arranging meetings, and liaising with reception for bookings and hospitality
• Updating client contact databases
• Supporting Legal PAs and Business Development with marketing materials and seminar contacts
• Arranging travel and accommodation, ensuring cost-effectiveness
• Answering calls professionally and handling inquiries
• Representing the firm as the first point of contact

What We Offer:

• Carers’ leave (up to five paid days)
• 25 days’ annual leave, with options to purchase or rollover 5 days
• Contributory pension of up to 5%
• Private healthcare
• Death in service cover (4x salary)
• Interest-free season ticket, gym membership, and rental deposit loans
• Cycle to work scheme

Next Steps:

After submitting your application, our Recruitment team will contact you via email. The process typically involves two interview stages—initial virtual and subsequent in-person interviews—though flexibility is available based on role and candidate needs.

Our Commitment to Diversity:

We are a Disability Confident, Stonewall top employer, a Valuable 500 member, and more. We value diverse ideas and perspectives, fostering an inclusive environment where everyone can demonstrate their talents. Flexible working requests are welcome.

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