Team Administrator

JR United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a diligent Team Assistant to support its Board of Directors and manage document control services. This role emphasizes collaboration and creativity, ensuring that all project documentation is accurate and up-to-date. You will work closely with project managers and assist in setting up new proposals while providing essential administrative support. With a structured career plan and a commitment to personal development, this position offers a vibrant work environment and numerous company perks. If you are proactive, organized, and passionate about supporting a dynamic team, this opportunity is perfect for you.

Benefits

Structured career plan

Industry leading salary

Bonus and pension scheme

26 days annual leave

Company social events

Annual company summer trip

Personal Development & Training

Qualifications

• Proficient in Microsoft Office with excellent attention to detail.
• Experience in document control and project workflows in engineering.

Responsibilities

• Manage document flow and control for projects, ensuring accuracy.
• Provide administrative support to the Board of Directors.

Skills

Microsoft Office

Attention to Detail

Organizational Skills

Document Control

Proactive Communication

Education

Experience in Document Control

Experience in Construction or D&B

Tools

Procore

Job description

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We are called Two for a reason. We hand-on-heart believe the best results are only achieved through the closest collaboration between you and us.

You won’t find a more passionate and creatively motivated group of people for your design and build. We ask lots of questions because we want to arrive at the most imaginative answer together.

We love what we do so designing and building workspaces never feels like ‘work’. Creativity should be fun. Which is why we nurture a process of collaboration and discovery with our clients.

Your focus will be…

Being tactfully and diligently spread across two core areas of responsibility. Firstly, providing Team Assistant support to the Two Board of Directors and secondly, providing a document control service to the brand.

Document Control:

• Managing the flow and control of documented information on projects, including Ambit deliverables, technical queries, vendor and third-party documents.
• Working with Project Managers and project teams, ensuring that project documentation is up-to-date and accurate.
• Maintain the Master Document Register for the Business Management System (Procore).
• Assist with the set-up of new proposals and projects.
• Maintain and update master company technical registers.
• Manage the archiving of documented information.
• Manage Business Management System templates, updating them as and when necessary.
• Ensure company compliance with the control of documented information policy on projects.
• Be pro-active in advising when the next review/approval phase of a document is expected.

Team Administrator:

• You will be actively providing administrative and organizational support to both Two Directors.
• Working closely with the Head of Talent, to ensure all new joiners are set up for their first day.
• Schedule meetings and appointments.
• Attend company meetings as and when required to take minutes, ensuring agreed action points are communicated to the relevant parties.
• Delivering on systems training (e.g. Procore or Outlook) to staff as and when required.
• Provide wider support to the team as and when required, acting as a “business enabler” for them.

You will bring to the table…

• Proficient experience in the use of Microsoft Office.
• Experience in using Procore (highly advantageous, not a prerequisite).
• Be able to demonstrate excellent attention to detail and high accuracy when checking documents.
• Have excellent organizational and administrative skills when managing documents.
• Ideally have experience as a Document Controller in a construction / D&B or similar company.
• Have experience with project workflows in engineering projects and managing documents throughout the project lifecycle.
• Be proactive and assertive for chasing and sending documents.
• Have the ability to act independently, prioritize and influence others.

We will bring to the table…

• Structured career plan & room for progression as Two continues to grow.
• Industry leading salary, bonus + pension scheme.
• 26 days annual leave + bank holidays.
• Company social events throughout the calendar year.
• Annual company summer trip.
• Personal Development & Training.

…. and many other company benefits & perks!