Team Administrator

Heathrow Group; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Heathrow Group is seeking an organised administrator to join a fast-paced team supporting multiple departments. You will handle day-to-day tasks, maintain records and help keep Heathrow moving safely and efficiently.

The role requires strong organisational skills, attention to detail, and proficiency with Excel, Word and Outlook. You will coordinate meetings, communicate effectively, and contribute to continuous improvement efforts within the operation.

Qualifications

• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy in data and documentation.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Clear and confident written and verbal communication.

Responsibilities

• Coordinate and manage day-to-day administrative tasks to support operational teams.
• Maintain accurate records, reports and documentation to ensure safety and regulatory compliance.
• Schedule and organise meetings, briefings and training sessions to keep teams informed.
• Monitor and track key operational data, highlight issues and support timely resolution.
• Act as central point of contact for internal teams and external partners, ensuring clear communication.
• Identify process gaps and suggest practical improvements.

Skills

Organisational skills

Time-management

Attention to detail

Written and verbal communication

Team collaboration

Proactive problem solving

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Job Description

You’ll be part of a collaborative and fast-paced environment, working closely with colleagues across multiple departments to keep everything on track. Success in this role means delivering accurate, timely administrative support that enables our teams to focus on what they do best – keeping Heathrow moving safely and efficiently. If you’re organised, proactive, and thrive on making things happen behind the scenes, this is the role for you.

Job Description

You’ll be part of a collaborative and fast-paced environment, working closely with colleagues across multiple departments to keep everything on track. Success in this role means delivering accurate, timely administrative support that enables our teams to focus on what they do best – keeping Heathrow moving safely and efficiently. If you’re organised, proactive, and thrive on making things happen behind the scenes, this is the role for you.
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Your role will involve

• Coordinating and managing day-to-day administrative tasks to support operational teams effectively.
• Maintaining accurate records, reports, and documentation to ensure compliance with safety and regulatory standards.
• Scheduling and organising meetings, briefings, and training sessions to keep teams informed and aligned.
• Monitoring and tracking key operational data, highlighting issues and supporting timely resolution.
• Acting as a central point of contact for internal teams and external partners, ensuring clear and efficient communication.
• Supporting continuous improvement initiatives by identifying process gaps and suggesting practical solutions.

These Skills Are Essential

• Strong organisational and time-management skills with the ability to prioritise effectively.
• Excellent attention to detail and accuracy in handling data and documentation.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Clear and confident communication skills, both written and verbal.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Proactive problem-solving approach with a focus on delivering results.