Talent Coordinator

Schillings; Greater London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading multidisciplinary advisory firm is seeking a dynamic Talent Coordinator to join their HR team. This role focuses on recruitment, onboarding, and talent development, ensuring efficient processes and excellent candidate experiences. Ideal for an organised individual ready to thrive in a fast-paced environment.

Qualifications

• Experience in recruitment and talent development.
• Strong administrative and organisational skills.
• Ability to manage competing priorities.

Responsibilities

• Manage candidates throughout the recruitment lifecycle.
• Coordinate tests, screening calls, and interviews.
• Assist with onboarding and work experience processes.

Skills

Organisational Skills

Communication

Attention to Detail

Initiative

Team Collaboration

Education

1+ years of experience in an administrative or recruitment role

Tools

Greenhouse

Job description

Schillings is a multidisciplinary advisory firm with expertise in reputation, privacy and security.

We work with UK and international clients to successfully manage high-stakes opportunities and threats, using a unique combination of capabilities: legal; intelligence; communications; security and diplomacy.

We believe everyone has a right to fair treatment of their reputation, to a reasonable expectation of privacy and to feel safe.

Our experts sit within their specialist team but day-to-day work in multidisciplinary teams solving client problems. They are supported by our business services teams: Clients and Markets, HR, Finance, Risk and Compliance, IT and Client Services.

Because we are a growth business, opportunities appear in all areas and at all levels. We have the largest team of specialist media lawyers in the world, an expanding Intelligence & Investigations team, a growing Critical Risks unit, an evolving Digital Resilience practice, and a new communications agency – Schillings Communications – that will grow significantly in the next three years.

Schillings is a collaborative, fun and welcoming place to work, with a positive culture, strong values and a developed service ethic. We require commitment, diligence, agility and professionalism, and in return provide competitive packages and incredibly stimulating and interesting work. We are committed to sharing learning and creating development opportunities so you can progress your career with us. Our people’s career trajectory and longevity at Schillings is a good example of this: a third of our people have been at the business for over five years. Join us and become part of our story.

Job Title: Talent Coordinator

Reporting to: Head of Talent

Job Purpose:

We are seeking a dynamic and detail-oriented Talent Coordinator to join our HR team. This role focuses predominantly on recruitment, onboarding, and talent development.

Supporting the Head of Talent and our Talent Managers, you will play a pivotal role in ensuring the smooth running of recruitment and talent development at Schillings. Your excellent administrative and organisational skills will help drive efficiency and effectiveness in talent acquisition and development.

A key part of your role will be coordinating recruitment through our applicant tracking system, Greenhouse. This includes managing candidate sourcing and screening, scheduling interviews and tests, researching talent markets, and drafting job adverts. Additionally, you will assist with managing our annual talent calendar, which includes scheduling internal meetings, preparing materials, updating trackers, and assisting with various administrative tasks.

We believe that administrative processes should be as efficient as possible, ensuring an excellent service to stakeholders while achieving our objectives. Since we predominantly use a direct recruitment model, the successful candidate will need to build strong relationships with colleagues and candidates alike, acting as an ambassador for both the talent team and Schillings.

This is a fantastic opportunity for a highly organised administrator with an interest in recruitment and talent development, seeking a role in a fast-moving, entrepreneurial environment.

Role Accountabilities:

Providing support to the talent and wider HR team, including:

• Candidate Coordination – Managing candidates throughout the recruitment lifecycle, ensuring timely updates and an excellent candidate experience. The aim is to complete the process from application to offer within 1–1.5 months.
• Sourcing Support – Conducting research, market mapping, and maintaining talent pools. Keeping our candidate databases and recruitment systems up-to-date to identify and engage with top talent.
• Scheduling – Coordinating tests, screening calls, interviews (internal and external), and recruitment/talent meetings. This requires collaboration with candidates, PAs, reception (Client Services), hiring managers, and interviewers.
• Internal Communications – Updating the Careers page on the staff intranet, keeping recruitment and talent materials up-to-date, and managing team organograms.
• Recruitment – Occasional delivery of entry-level recruitment, with support from the Talent Managers and Head of Talent when necessary. This includes sourcing, screening, interviewing, making offers, and managing the full recruitment cycle.
• Onboarding- Alongside colleagues creating and sharing offer paperwork, coordinating pre-employment checks and documentation, and organising inductions and welcoming new joiners to Schillings and/or Schillings Communications.
• Work Experience Ownership – Managing the full work experience process, from application screening to program coordination and university engagement.
• Ad-hoc duties and HR administrative tasks as required.

Knowledge, Skills and Experience:

• 1+ years of experience in an administrative or recruitment role.
• You will be looking for an opportunity to develop your skills and knowledge to progress your career in a fast paced, dynamic environment that invests in its people.
• A self-starter who demonstrates initiative, actively seeks improvements, and takes responsibility for optimising processes.
• A highly organised individual with exceptional attention to detail, capable of improving existing administrative processes to optimise efficiency.
• A skilled communicator (written and verbal) who enjoys team collaboration and building relationships. Able to manage stakeholder expectations and keep the Talent team informed.
• Ability to juggle competing priorities, balancing urgent short tasks with longer-term projects. Able to communicate deadlines, delays, issues, and solutions effectively.
• Resilient and remains calm under pressure.
• A team player with a positive can-do attitude.

Life at Schillings

Given our audacious (and successful) business strategy, it is not surprising that Schillings has a very strong culture. The atmosphere is highly collaborative and focused on excellence. We have worked hard over the years to develop a coaching culture and are remarkably non-hierarchical, especially given our roots as a law firm. Schillings has adopted a set of values to put at the heart of this change and they reflect the intention and tenor of our ambitious plans. They are: ‘Innovative; Bold; United; and Excellent’. Our client list speaks for the outstanding results that have been delivered over many years and the task now is to grow without losing any of the commitment to delivering for clients or the service ethos. Finding people who share our values and can thrive in this environment is key to our success.

It takes a unique mix of people to create something truly great. We appreciate that diversity of thought, background and culture creates the best environment to truly innovate, solve problems and achieve our goals. We welcome candidates from all backgrounds – if you are driven and want to achieve your best then we will give you the platform and support to succeed.

Please let us know if there are any extenuating circumstances we should consider, or any adjustments we may need to make to our selection process, when making your application.

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