Talent Aquisition Administrator

Lorien; Watford; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Lorien in Watford is seeking a Talent Acquisition Administrator to provide administrative support to the Talent Acquisition and Early Careers teams, ensuring smooth day-to-day operations and a positive candidate experience.

The role involves coordinating interviews and resourcing events, managing online tests and recruitment databases, handling communications, and assisting with offers and new starter paperwork. It is a hybrid role requiring three days onsite per week with two days remote.

Qualifications

• Experience in recruitment or early careers.
• TA/HR background desirable.
• Administrative experience across busy teams.

Responsibilities

• Provide general administrative support for the Talent Acquisition and Early Careers teams to ensure smooth day-to-day running.
• Act as the initial point of contact for the department, fielding and filtering general queries.
• Coordinate interviews and resourcing events, booking venues and preparing materials.
• Set up and collate all online tests and update the recruitment database with candidate progress.
• Assist in offer letters, onboarding paperwork and liaise with HR/training teams for new starters.
• Support the European Talent Acquisition team as required.

Job description

Job Title: Talent Acquisition Administrator
Location: Watford
Office Requirement: 3 days onsite per week, 2 days remote.

Job Summary
To provide overall administrative support for the Talent Acquisition and Early Careers teams and their customers.

Key Responsibilities

• Provide general administrative support for the Talent Acquisition and Early Careers teams to include telephone calls, photocopying, scanning and e-mail correspondence to ensure the smooth day-to-day running of the department.
• Act as the initial point of contact for the department, fielding and filtering all general queries.
• Provide proactive support to the team and internal customers, anticipating needs, seeking and co-ordinating information and alerting individuals to forthcoming deadlines or queries.
• Arrange interviews and co-ordinate resourcing events (eg resourcing days, fairs, assessment centres); ensuring venues are identified and booked and the appropriate materials are available, delivered on time and returned in good condition.
• Responsible for setting up and collating all on line tests.
• Initial CV screen for Group Functions and Early Careers as well as ad hoc support to Retail and Distribution
• Accurately update the recruitment section of Client Europe website and other external websites as appropriate.
• Update the recruitment database. Log all CV's not sent through the recruitment system and track candidates' progress through the recruitment process and provide accurate information for evaluation purposes.
• Be responsible for adding vacancies to the Intranet and inserting them into the TK Actions.
• In response to business needs, be able to recruit entry-level vacancies if required
• Develop and maintain the candidate filing system - both computerised and manual.
• Accurately produce written communication in response to applications through advertisements; email and Internet to ensure all candidates receive the correct response within set time-scales.
• Responsible for the compilation of the Vacancy Reports and PO logs.
• Assist in the administration of the Perfect Match scheme.
• Administer offer letters and collate receipt of all starter information and liaise with the HR/training teams regarding new starters.
• Be flexible to provide support to European Talent Acquisition team as required.
• Be responsible for processing and tracking all invoices and PO's
• Respond to high volume of e-mails to the Talent Acquisition In-boxes
• Book travel for the Talent Acquisition team
• Ad hoc reports and projects

Essential criteria:

• Recruitment or early careers experience
• TA/HR background
• Administrative background
• People person
• Good communication skills
• Organised
• Time management
• Pro-active and gets stuck in

Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy.