Talent Acquisition Coordinator: Candidate Experience & Scheduling

P2P; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

DRW is a diversified trading firm with a strong focus on technology and people, seeking a Talent Acquisition Coordinator. You will manage interview coordination, support recruiting admin tasks, and ensure smooth communication between candidates and internal stakeholders to deliver a positive candidate, hiring manager, and recruiter experience.

This role covers activities leading up to offers. Key duties include scheduling across departments, liaising with vendors, and managing both virtual and

Qualifications

• 1+ years of administrative experience in a corporate office setting.
• 1+ years in scheduling, coordination, or administrative role—HR, recruiting, or talent acquisition preferred.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills with service mindset.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency with scheduling tools (e.g., Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS).
• Comfortable with spreadsheets and basic reporting tools.
• Ability to handle confidential information with integrity.

Responsibilities

• Schedule interviews between candidates and hiring teams across departments.
• Interface with candidates, coworkers, hiring managers, and vendors for interview logistics.
• Monitor virtual and on-site interviews and communicate with interviewers and recruiters.
• Coordinate virtual and on-site scheduling, including technical interviews.
• Monitor interview and requisition processes in Greenhouse and Workday.
• Maintain up-to-date interview schedules using Outlook and ATS.
• Provide administrative support to recruiting and talent operations teams.
• Assist candidates with expense reimbursements and liaise with internal systems.
• Coordinate travel arrangements for candidates with the travel team.
• Generate and audit recruiting and employee activity/status reports.
• Support ad hoc projects, events, and process improvements.
• Support Super Day logistics and occasional Saturday events.
• Present new hire welcome sessions and coordinate orientation invites.
• Support onboarding with logistics like desktop, compliance, and HR operations.

Skills

Scheduling

Coordination

Administrative experience

Outlook proficiency

ATS familiarity

Communication skills

Organizational skills

Tools

Greenhouse

Workday

Outlook

Excel

Job description

DRW is a diversified trading firm with a strong focus on technology and people, seeking a Talent Acquisition Coordinator. You will manage interview coordination, support recruiting admin tasks, and ensure smooth communication between candidates and internal stakeholders to deliver a positive candidate, hiring manager, and recruiter experience.

This role covers activities leading up to offers. Key duties include scheduling across departments, liaising with vendors, and managing both virtual and