Talent Acquisition Coordinator

DRW; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

DRW is a diversified trading firm seeking a Talent Acquisition Coordinator to manage interview coordination for internal recruiters and support recruiting operations. You will liaise with candidates, hiring managers, and vendors to ensure a smooth interview process across multiple departments.

The role covers logistics for virtual and on-site interviews, coordination of technical assessments, and adherence to internal processes in Greenhouse and Workday.

Qualifications

• Minimum 1 year of administrative experience in a corporate office setting.
• 1+ years scheduling, coordination, or admin in HR/recruiting is preferred.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills with service orientation.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency with scheduling tools (Outlook) and familiarity with ATS.
• Comfortable with spreadsheets and basic reporting.

Responsibilities

• Schedule interviews between candidates and hiring teams across departments.
• Interface with candidates, coworkers, hiring managers, and vendors to schedule interviews.
• Monitor virtual and on-site interviews and coordinate logistics for timely experiences.
• Act as liaison to manage interview logistics including technical interviews.
• Monitor recruiting ATS (Greenhouse) and HR system (Workday).
• Maintain accurate interview schedules using Outlook and ATS systems.
• Provide administrative support to recruiting and talent ops teams, including data entry and reporting.
• Assist candidates with expense reimbursement and travel arrangements.
• Generate and audit recruiting activity/status reports for accuracy.
• Support ad hoc projects, event planning, and process improvements.
• Support Super Day logistics and occasional weekend events.
• Present new hire welcome sessions and coordinate orientation invites.
• Assist onboarding to ensure a positive candidate experience with internal teams.

Skills

Scheduling

Coordination

Administrative work

ATS familiarity

Reporting

Travel arrangements

Tools

Outlook

Greenhouse

Workday

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

As a Talent Acquisition Coordinator, you’ll play a key part in the candidate experience by managing the coordination of interviews for our internal recruiters, supporting various recruiting administrative tasks, and ensuring smooth communication between candidates and internal stakeholders to ensure a positive experience for candidates, hiring managers and recruiters. This role supports all activities leading up to/prior to an offer in the recruiting process.

What you’ll do in this role:

• Schedule interviews between candidates and hiring teams across various departments, ensuring timely coordination and positive candidate experiences.
• Interface with candidates, co-workers, hiring managers, and third-party vendors to schedule and manage candidate interviews.
• Monitor both virtual and on-site interviews, which includes but is not limited to, greeting candidates and communicating with both interviewers and recruiters throughout the process to ensure a timely and smooth interview experience.
• Act as a liaison between candidates, recruiters, and hiring managers to manage interview logistics, including virtual and onsite scheduling. This includes coordination and setup of technical interviews such as coding, project management, etc.
• Monitor interview & requisition processes in our recruiting ATS system (Greenhouse) & HR system (Workday).
• Maintain accurate and up-to-date interview schedules using internal systems and tools (e.g., Outlook, Applicant Tracking Systems).
• Provide administrative support to the recruiting and talent operations teams, including data entry, calendar management, and reporting.
• Assist candidates with expense reimbursement processes by guiding them through submission requirements and liaising with internal reimbursement systems and teams.
• Coordinate travel arrangements for candidates and book with the travel team.
• Generate and audit recruiting and employee activity/status reports; ensure accurate data entry for reporting.
• Support ad hoc projects and initiatives as needed, such as event planning, reporting, and process improvements.
• Support Super Day interview logistics and event coordination, including occasional weekend availability when events are scheduled on Saturdays.
• Present new hire welcome presentation sessions to introduce company culture, policies, and processes.
• Assist in the roster coordination of weekly new hire welcome presentation and orientation invites.
• Support candidates, hiring managers, and recruiters in the onboarding process, ensuring an overall positive onboarding experience. This includes collaborating with internal teams on logistics such as desktop support, compliance, and HR operations considerations.

You will be right at home if you:

• Have a minimum of 1 years' previous administrative experience in a corporate office setting.
• 1+ years of experience in scheduling, coordination, or administrative role—ideally within HR, recruiting, or talent acquisition.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills, with a focus on delivering excellent service.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.
• Proficiency with scheduling tools (e.g., Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS) preferred.
• Comfortable working with spreadsheets and basic reporting tools.
• Demonstrated ability to handle confidential information with integrity.

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