Events Specialist

P2P; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

DRW is seeking an Events Specialist for its London office. You will plan, coordinate, and deliver all London-based firm-wide events, employee engagement activities, and team-building events from concept through execution, reporting to the London Workplace Manager.

The role requires strong vendor management, budgeting, and cross-team collaboration with global stakeholders, and occasional travel to other offices. Onsite work 4+ days a week in London is expected.

Qualifications

• Minimum of 4 years' experience planning, coordinating and delivering events within a corporate environment.
• Experience researching, negotiating contracts, and working with external vendors.
• Experience managing budgets.
• Flexibility to work outside of normal working hours and to support company events as well as travel to other office locations outside London on occasion.
• Onsite role, 4+ days a week.

Responsibilities

• Manage all event logistics, including timelines, venue requirements, catering, AV production, staffing, transportation, and guest communications.
• Partner with the Chicago Events team and other global stakeholders to coordinate multi-office events and ensure alignment across locations.
• Source quotations and manage external suppliers, including sound, lighting, production, entertainment, photographers, and other event-related vendors.
• Develop and manage event budgets, monitor spend, and ensure all events are delivered within approved financial parameters.
• Negotiate and manage vendor contracts, ensuring quality service and compliance with company policies.
• Own event registration and RSVP tracking, providing regular attendance updates and post-event reporting to stakeholders.
• Create engaging event communications, including invitations, save-the-dates, digital signage, promotional materials, and internal marketing content.
• Manage sourcing, purchasing, and inventory of DRW branded merchandise for events and employee initiatives.
• Build and maintain relationships with internal stakeholders and external vendors as the primary point of contact throughout the event lifecycle.
• Measure event success through post-event surveys, analyze feedback, and present recommendations to leadership for future improvements.
• Lead and support office employee experience initiatives that enhance workplace culture and engagement throughout the year.
• Coordinate the onsite massage programme, including scheduling and vendor communication.
• Coordinate seasonal office decorations and workplace celebrations, ensuring engaging spaces.
• Support other teams with event-related activities and special projects as required.
• Remain informed on industry trends and introduce new ideas to enhance DRW's employee events programme.

Skills

Event planning

Budget management

Vendor management

Stakeholder management

Logistics coordination

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

DRW is currently seeking an Events Specialist for our growing London office. This role will plan, coordinate, and deliver all London-based firm-wide events, employee engagement activities, and team-building events from concept through to execution, ensuring an exceptional employee experience. The role will report into the London Workplace Manager.

Responsibilities:

• Manage all event logistics, including timelines, venue requirements, catering, entertainment, AV production, staffing, transportation, and guest communications.
• Partner with the Chicago Events team and other global stakeholders where required to coordinate multi-office events (including leadership events) and ensure alignment across locations.
• Source quotations and manage external suppliers, including sound, lighting, production, entertainment, photographers, and other event-related vendors.
• Develop and manage event budgets, monitor spend, and ensure all events are delivered within approved financial parameters.
• Negotiate and manage vendor contracts, ensuring quality service, value for money, and compliance with company policies.
• Own event registration and RSVP tracking, providing regular attendance updates and post-event reporting to stakeholders.
• Create engaging event communications, including invitations, save-the-dates, digital signage, promotional materials, and internal marketing content.
• Manage the sourcing, purchasing, and inventory of DRW branded merchandise (\"swag\") for events and employee initiatives.
• Build and maintain strong relationships with internal stakeholders and external vendors, acting as the primary point of contact throughout the event lifecycle.
• Measure event success through post-event surveys, analyse participant feedback, and present recommendations to leadership to continuously improve future events.
• Lead and support office employee experience initiatives that enhance workplace culture and engagement throughout the year.
• Coordinate the onsite massage programme, including scheduling, holiday cover, vendor communication, and invoice management.
• Coordinate seasonal office decorations and workplace celebrations, ensuring communal spaces are engaging and professionally presented.
• Support Reception, Workplace, Global Travel Management, Talent, Communications, and other business teams with event-related activities and special projects as required.
• Remain informed on industry trends and proactively introduce new ideas and best practices to continually enhance DRW's employee events programme.

Requirements:

• Minimum of 4 years' experience planning, coordinating and delivering events within a corporate environment.
• Experience researching, negotiating contracts, and working with external vendors.
• Experience managing budgets.
• Flexibility to work outside of normal working hours and to support company events as well as travel to other office locations outside London on occasion.
• Onsite role, 4+ days a week.

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