Systems Admin

IES Utilities Group Ltd.; Manchester; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Pension

Holiday allowance (25 days + Bank hols

Career progression opportunities

Job summary

IES Utilities Group Ltd is seeking a Systems Administrator to support the Plant & Fleet function, focusing on administering the Samsara Fleet Tracking platform and delivering accurate reporting. The role requires strong GDPR knowledge, data analytics, and the ability to work with drivers, managers and suppliers to ensure compliant, efficient fleet operations.

A proactive communicator with attention to detail will thrive.

Qualifications

• Experience as Systems Administrator or Fleet Administrator.
• Strong GDPR knowledge and data protection principles.
• Advanced analytical and reporting skills.
• Excellent communication and stakeholder management abilities.
• Attention to detail and data accuracy.
• Proficiency in Microsoft Excel and Office applications.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Administer Samsara Fleet Tracking platform and manage user access.
• Monitor fleet data quality and platform functionality.
• Produce regular fleet performance reports and dashboards.
• Ensure GDPR compliance and data controls across fleet data.
• Provide training and guidance to drivers, managers and suppliers.
• Identify and implement continuous improvements in fleet administration.

Skills

GDPR & data protection

Data analytics & reporting

Excel & Office

Stakeholder management

Attention to detail

Samsara familiarity

Fleet systems knowledge

Independent worker

Multiple priorities

Tools

Power BI

Job description

Job Title: Systems Administrator (Plant & Fleet)

Salary: Competitive with benefits package

Location: Manchester

Contract: Permanent

About IES

IES Utilities Group Ltd is a leading UK utility Provider delivering end-to-end utility solutions. Our teams operate across Power, Gas, Water, Telecoms, District Heating and Renewables, where we provide survey, design, construction, and maintenance services nationwide. With a commitment to innovation, safety, and sustainability, IES supports clients in building and maintaining resilient, future-ready infrastructure networks across the UK. Headquartered in Manchester, IES continues to grow as a trusted partner in the utilities sector.

Our Vision

To be the leading utility and infrastructure services provider, Known for innovative and sustainable solutions to current and future challenges.

Our Mission

To enable essential utility networks and infrastructure to achieve exceptional levels of resilience and long-term value

Role Summary

We are seeking a highly organised and analytical Systems Administrator to support the efficient operation of our Plant & Fleet function. The primary focus of this role will be the administration, optimisation, and ongoing management of the Samsara Fleet Tracking platform, ensuring accurate fleet data, regulatory compliance, and effective reporting across the business.

The successful candidate will play a key role in maintaining fleet systems, producing management information and analytics, supporting operational teams, and ensuring compliance with GDPR and other relevant legislation. Strong communication skills are essential, as the role requires collaboration with drivers, managers, suppliers, and various internal departments.

Key Responsibilities will include but are not limited to:

Fleet Systems Administration:

• Act as the primary administrator for the Samsara Fleet Tracking platform.
• Monitor the day-to-day performance and functionality of Samsara to ensure smooth operation across the fleet.
• Manage user accounts, permissions, vehicle profiles, and system configurations.
• Troubleshoot system issues and liaise with Samsara support when required.
• Ensure GPS tracking devices and associated technologies are operating correctly.
• Support the rollout of new fleet technologies and system enhancements

Data Management and Analytics:

• Produce regular fleet performance reports and dashboards.
• Analyse vehicle utilisation, driver behaviour, fuel consumption, idling, route efficiency, and compliance metrics.
• Identify trends and opportunities for operational improvements and cost savings.
• Ensure fleet data integrity, accuracy, and completeness.
• Provide meaningful insights to support management decision-making

Compliance and GDPR:

• Ensure fleet data is managed in accordance with GDPR requirements and company policies.
• Maintain appropriate controls around access to personal and operational data.
• Support audits and compliance reviews relating to fleet systems and data management.
• Monitor and report on fleet compliance requirements, including vehicle inspections, maintenance schedules, and driver-related records.

Stakeholder Support and Communication:

• Act as the key point of contact for Samsara-related queries across the business.
• Provide training and guidance to users on fleet tracking systems and reporting tools.
• Communicate effectively with operational teams, drivers, management, and external suppliers.
• Prepare reports and presentations for management meetings when required.

Continuous Improvement:

• Review existing processes and recommend improvements to enhance efficiency and user experience.
• Stay up to date with developments in fleet technology, telematics, compliance requirements, and industry best practices.
• Support wider Plant & Fleet administration activities as required.

Skills & Experience

Essential:

• Previous experience in a Systems Administrator, Fleet Administrator, Fleet Systems, or similar role.
• Strong understanding of GDPR and data protection principles.
• Advanced analytical and reporting skills.
• Excellent communication and stakeholder management abilities.
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to manage multiple priorities and work independently.

Desirable:

• Experience within a Plant, Fleet, Transport, Logistics, or Construction environment.
• Knowledge of vehicle compliance and fleet management processes.
• Experience administering fleet management or telematics systems, ideally Samsara.
• Experience creating dashboards using Power BI or similar reporting tools.
• Understanding of telematics, GPS tracking, and fleet optimisation technologies.

What Success looks like:

• Samsara operates efficiently with minimal disruption.
• Fleet data remains accurate, secure, and GDPR compliant.
• High-quality reporting supports business decisions.
• Users receive excellent support and training.
• Opportunities for fleet performance improvements are identified and implemented.

What We Offer:

• Competitive salary
• Supportive team environment
• Career Progression opportunities
• Pension
• Holiday allowance (25 days + Bank holidays)
• Other benefits

We encourage applicants from all backgrounds to apply.