Sustainable Property & Facilities Administrator

Allscreens Nationwide Ltd; Exeter; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Plant-based meals

Gym classes

Kitchen garden

Visa sponsorship

Company benefits

Job summary

Oxygen House Limited is seeking a hands-on Built Environment Administrator to join our team at Oxygen House, Exeter. You will support the Property Coordinators, Head of Built Environment and Head of Portfolio Operations with administrative, operational and project duties across a diverse portfolio.

Join a dynamic environment focused on sustainability and asset operations, with exposure to residential and commercial settings and opportunities to drive efficiency and reporting.

Qualifications

• Enthusiastic and proactive administrator with organisational skills.
• Ability to coordinate across property, facilities and portfolio operations.
• Comfort with data reporting, compliance records and documentation.

Responsibilities

• Provide day-to-day administrative and operational support to the Built Environment team.
• Assist with planning, organising and tracking property and portfolio projects.
• Coordinate maintenance works and track progress and records.
• Liaise with contractors and suppliers, obtain quotations and schedule works.
• Maintain property records, logs, lease information and asset data.
• Support scheduling statutory inspections and compliance records.
• Prepare reports, dashboards and budget-related information.
• Process purchase orders, invoices and budget tracking.
• Assist tenants and occupiers with enquiries and service quality.
• Organise meetings, take minutes and monitor project actions.
• Contribute to process improvements across the team.

Skills

Administrative support

Project coordination

Communication

Data reporting

Systems management

Tools

Property management systems

Compliance records software

Job description

Oxygen House Limited is seeking a hands-on Built Environment Administrator to join our team at Oxygen House, Exeter. You will support the Property Coordinators, Head of Built Environment and Head of Portfolio Operations with administrative, operational and project duties across a diverse portfolio.

Join a dynamic environment focused on sustainability and asset operations, with exposure to residential and commercial settings and opportunities to drive efficiency and reporting.