Surf Lead Document Controller - Freelance

Collective.Work; Greater London; On-site; GBP 80,000 - 120,000; Full time

Job summary

Capefront Energies is seeking a SURF Lead Document Controller for the Venus Project. Based in London, the role leads document control for the SURF package across EPSCC project phases, coordinating a four-person team and ensuring EDMS compliance, timely reporting, and quality control for a major offshore development.

The ideal candidate has extensive DMS experience, strong English, and proven leadership on large-scale O&G projects.

Qualifications

• At least 10 years of experience in Document Control.
• Proven leadership on large industrial, engineering, construction, or Oil & Gas projects.
• Strong knowledge of Document Management Systems and control processes.
• Experience with electronic document management platforms and collaborative tools.
• Proficient in Microsoft Office.
• Fluent in English; French a plus.
• Rigorous, organized, and highly detail-oriented.
• Strong communication and coordination skills.
• Experience supervising Document Controllers.
• Able to work with international contractors and multicultural teams.

Responsibilities

• Define and implement the document management process for the SURF work package.
• Maintain and develop the project Document Management System.
• Supervise and coordinate a team of four Document Controllers.
• Monitor documentation issued by contractors and subcontractors.
• Ensure compliance with document numbering, formatting, metadata, review, approval, and archiving requirements.
• Supervise the registration and issuance of project correspondence.
• Carry out document audits and regular DMS quality checks.
• Coordinate document production with the project schedule and reporting requirements.
• Prepare documentation handover packages for Field Operations.
• Participate in the implementation of the EDMS at contractor premises.
• Support the setup and training of contractor teams on document control procedures.
• Troubleshoot EDMS issues and ensure service continuity.
• Manage package correspondence and internal documentation.
• Support the administration of the package SharePoint, including access rights.
• Produce weekly KPIs, statistics, and management reports.
• Escalate any issue that may affect document quality, project delivery, or compliance.

Skills

Document Control

Leadership

Team coordination

English fluency

Attention to detail

Tools

EDMS

SharePoint

Microsoft Office

Job description

Job description

SURF Lead Document Controller | London, United Kingdom

Capefront Energies is recruiting a SURF Lead Document Controller for the Venus Project, a major international deepwater development offshore Namibia.

The assignment is based at the EPSCC Contractor’s premises in London and is carried out on a residential basis.

The project will operate in approximately 3,000 metres of water depth, with a production capacity of around 160,000 barrels of oil per day and up to 40 subsea wells connected to the SURF system.

Assignment details

• The position is based in London, United Kingdom.
• The expected start date is Novembre 2026, subject to FID.
• The assignment will last from one to four years, with the possibility of renewal.
• The successful candidate will work in an international and multicultural project environment.

Key responsibilities

The successful candidate will lead document control activities for the SURF package throughout the EPSCC project phases.

The role includes the following responsibilities:

• Define and implement the document management process for the SURF work package.
• Maintain and develop the project Document Management System.
• Supervise and coordinate a team of four Document Controllers.
• Monitor documentation issued by contractors and subcontractors.
• Ensure compliance with document numbering, formatting, metadata, review, approval, and archiving requirements.
• Supervise the registration and issuance of project correspondence.
• Carry out document audits and regular DMS quality checks.
• Coordinate document production with the project schedule and reporting requirements.
• Prepare documentation handover packages for Field Operations.
• Participate in the implementation of the EDMS at contractor premises.
• Support the setup and training of contractor teams on document control procedures.
• Troubleshoot EDMS issues and ensure service continuity.
• Manage package correspondence and internal documentation.
• Support the administration of the package SharePoint, including access rights.
• Produce weekly KPIs, statistics, and management reports.
• Escalate any issue that may affect document quality, project delivery, or compliance.

HSE responsibilities

The successful candidate will comply with project HSE instructions and policies, report anomalies and incidents, participate in HSE meetings, inspections, audits, and training, and actively promote safe working practice

Requirements

Profile required

The ideal candidate will meet the following requirements:

• The candidate has at least 10 years of experience in Document Control.
• The candidate has previous leadership experience on large-scale industrial, engineering, construction, or Oil & Gas projects.
• The candidate has strong knowledge of Document Management Systems and document control processes.
• The candidate is experienced with electronic document management platforms and collaborative tools.
• The candidate has good knowledge of Microsoft Office.
• The candidate speaks English fluently. French would be an advantage.
• The candidate is rigorous, organised, and highly attentive to detail.
• The candidate has strong communication and coordination skills.
• The candidate has experience supervising Document Controllers.
• The candidate is comfortable working with international contractors and multicultural teams.
• The candidate has the leadership skills required to ensure the continuity and quality of the document control service.