SURF Lead Document Controller

IOTA Group; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

IOTA GROUP is seeking a SURF Lead Document Controller to ensure integrity, traceability, and accessibility of all project documentation across EPSCC SURF phases. You will define the document management process, supervise four coordinators, and maintain the DMS throughout the lifecycle.

The role focuses on leadership in oil & gas environments, strong organizational skills, and effective communication, with London-based placement and a project duration of 1 year to 4 years.

Qualifications

• Minimum 10 years of document control experience on large-scale industrial projects.
• Strong knowledge of document management systems and techniques.
• Proficiency with electronic document management platforms and Office tools.
• Fluent English; French is a plus.

Responsibilities

• Define and implement the document management process for the SURF Work Package following Company standards and contractual requirements.
• Supervise a team of four Document Controllers to ensure consistency and quality across workflows.
• Oversee recording and issuance of correspondences and maintain the DMS configuration.
• Serve as primary contact for documentation topics between Company and SURF contractors.
• Report timely to management on any areas of concern.

Skills

Document control

Leadership

DMS knowledge

English (fluent)

Tools

Office tools

Job description

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.

Job Description

The SURF Lead Document Controller ensures the integrity, traceability, and accessibility of all project documentation throughout the EPSCC phases of the SURF project.

• Define and implement the document management process for the SURF Work Package in alignment with Company standards, project procedures and specifications, and contractual requirements
• Supervise and coordinate a team of four Document Controllers to ensure consistency and quality across all documentation workflows
• Supervise the recording and issuance of the correspondences.
• Maintain the Document Management System (DMS) and ensure its proper configuration, usage, and evolution throughout the project lifecycle
• Follow-up the that the completion of the SURF documentation (aka "final documentation") and any delivery to Field Operations as guided by the Project Lead Document Controller
• Act as the primary point of contact for all documentation-related topics between Company and SURF contractors
• To report timely to the management highlighting any encountered area of concern.
• Manage the internal documentation, if any.
• Assist in the management of the package SharePoint (rights etc.)

Qualifications

• Strong knowledge of document management systems and techniques, preferably in oil & gas engineering and construction environments
• Minimum 10 years of experience in document control, including leadership roles on large-scale industrial projects
• Proficiency in electronic document management platforms, collaborative tools and Office tools.
• Proficiency in English (French is a plus).
• Rigorous attention to detail, strong organizational skills, and effective communication abilities.

Additional Information

• Location: EPSCC Contractor Premises - London (United Kingdom)
• Starting date: Q4 2026 (subject to FID)
• Duration: 1 year minimum to 4 years
• Status: Residential