Support Secretary Gastroenterology

Aneurin Bevan University Health Board; Hengoed; On-site; GBP 27,000 - 28,000; Part time

Job summary

Aneurin Bevan University Health Board is hiring a part-time secretary to join the Gastroenterology team at Ysbyty Ystrad Fawr in Hengoed. The role focuses on providing confidential administrative support, using MS Office, and ensuring smooth clinic workflows.

Applicants should have GCSEs, proficiency in Word/Excel, and typing skills. Welsh language ability is desirable and Welsh/English speakers are welcome to apply.

Qualifications

• Educated to GCSE level or equivalent.
• Knowledge of Microsoft Office including Word and Excel packages.
• RSA II/III Typing or equivalent.
• Training/competent using WelshPAS, Clinical Work Station and MedSecs.
• Knowledge of secretarial procedures and systems.
• Knowledge of medical terminology.

Responsibilities

• Provide effective and efficient secretarial, clerical and administrative support within the Gastroenterology service.
• The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.

Skills

IT skills

Communication

Confidentiality

Org & time mgmt

Prioritising workloads

Initiative

Pressure handling

Welsh language

Education

GCSE level

Microsoft Word & Excel

RSA Typing II/III

WelshPAS / CW and MedSecs

Tools

Microsoft Office

WelshPAS

Clinical Work Station

MedSecs

Job description

Main area Gastroenterology Grade Band 3 Contract Permanent Hours 20 hours per week (Part time - 20 hours per week) Job ref 040-AC454-1026

Site Ysbyty Ystrad Fawr Town Ystrad Mynach, Hengoed Salary £26,813 - £27,890 per annum pro rata Salary period Yearly Closing 29/10/2026 23:59

We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicantsare invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job overview

An exciting opportunity has arisen for a dedicated and enthusiastic individual, to join the Gastroenterology Team at Ysbyty Ystrad Fawr.

The successful candidate will have the ability to work well as part of a team, be flexible to the needs of the service and able to demonstrate a commitment to achieving high quality standards of work. Excellent communication and interpersonal skills are required as you will liaise with staff and patients.

Main duties of the job

The post holder will be expected to provide effective and efficient secretarial, clerical and administrative support within the Gastroenterology service.

The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

Experience

• Experience working with Microsoft Packages
• Experience of working in an office environment
• Previous NHS experience
• Previous secretarial experience

Qualifications/Knowledge

• Educated to GCSE level or equivalent
• Knowledge of Microsoft Office including Word and Excel packages
• RSA II/III Typing or equivalent
• Training/competent using WelshPAS, Clinical Work Station and MedSecs
• Knowledge of secretarial procedures and systems
• Knowledge of medical terminology

Skills and abilities

• Good IT Skills
• Good Communiation
• Confidentiality
• Organisational and Time Management Skills
• Able to prioritise conflicting workloads
• Able to act on own initiative
• Able to work under pressureAbility to speak welsh
• Previous experience of working in a team

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.