Medical Secretary - Pathology

Transformationunitgm; Stockport; On-site; GBP 24,000 - 26,000; Part time

Job summary

A leading healthcare provider in Stockport is seeking a Medical Secretary for their Pathology department. This part-time role involves providing efficient secretarial support, managing patient records, and ensuring smooth communication within the team. Ideal candidates will have relevant experience and strong organizational skills, contributing to a patient-focused environment.

Benefits

27-33 days of annual leave plus bank holidays

Salary sacrifice schemes for lease cars and home electronics

Cycle to work scheme

Salary finance for loans and savings

Local financial advice through Stockport Credit Union

Qualifications

• Experience in secretarial and office work required.
• Good standard of general education necessary.
• Familiarity with HR processes and medical terminology essential.

Responsibilities

• Provide secretarial support to the Pathology Team.
• Responsible for typing and processing work generated by consultants.
• Maintain electronic diaries and handle telephone communications.

Skills

Medical Terminology

Organizational Skills

Typing

Problem Solving

Education

RSA II or equivalent

5 GCSE inc English

AMSPAR medical qualification or equivalent experience

European Computer Driving Licence (ECDL)

Tools

PAS (Patient Administration System)

Advantis

Winscribe Digital Dictation

Job description

Main area Pathology Grade Band 3 Contract Permanent Hours 28 hours per week (Part time and full time hours considered) Job ref 362-A-25-7125850

Employer Stockport NHS Foundation Trust Employer type NHS Site Stepping Hill NHS Foundation Trust Town Stockport Salary £24,625 - £25,674 Pro Rata Per Annum Salary period Yearly Closing 03/06/2025 23:59

Medical Secretary - Pathology

Band 3

Stockport NHS Foundation Trust

There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you’ll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.

Stockport Foundation Trust is one of four ‘specialist’ hospital sites in Greater Manchester. Being a ‘specialist’ hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.

Our values ‘We Care, We Respect, We Listen’ are at the heart of everything we do, and come from our promise: ‘Making a difference every day.’ They drive the behaviour and actions for everyone in our organisation.

In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.

Greater Manchester Continuous Service Commitment

As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.

Our Values:

We Care

About each other

Our patients and their families

The communities we serve

The environment

We support them and deliver on their promises

We Respect

Each other

Our patients and their families

Our partners

We are kind and helpful, and we expect the same in return

Each other

Our patients and their families

Our partners

We act and learn from what we hear

Job overview

A part time role to provide an effective and efficient Medical Secretary role within the Pathology directorate.

Main duties of the job

An enthusiastic, motivated individual is required to provide a flexible, efficient support in the secretarial service to our Pathology Team in the clinical support services Division at Stockport NHS Foundation Trust.

The successful applicant will be experienced in secretarial and office work and be required to use computerised systems such as PAS (Patient Administration System) Advantis, the Winscribe Digital dictation system and the Pathology LIMS system. You must have a good standard of general education and be experienced in secretarial/administrative skills including good knowledge of medical terminology; be familiar with HR processes and possess excellent organisational skills and the ability to work in a team environment.

Working for our organisation

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• Cycle to work scheme
• Salary finance – for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union– for local financial advice

Detailed job description and main responsibilities

Main Duties and Responsibilities

Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines.

• Responsible for medical audio typing for any of the laboratory Medicine disciplines as directed by the senior secretarial team.
• Responsible for general typing and processing of work as directed by the senior secretarial team.
• To be responsible for the opening and sorting of mail on a daily basis.
• Organising and maintaining a filing system.
• Electronic diary maintenance including booking of meetings and appointments.
• Dealing with telephone calls and making telephone contact with personnel at all levels.
• Obtain patient records from the medical records department / ward etc.
• Ensure notes are tracked via the PAS system.
• Arrange study leave, book travel tickets and accommodation, submit expenses and monitor records.
• Photocopying, laminating and binding of all necessary documentation.
• Provide cover in the absence of staff within the secretarial team.

Person specification

Qualification

• RSA II or equivalent
• 5 GCSE inc English
• AMSPAR medical qualification or equivalent experience
• European Computer Driving Licence (ECDL)

Knowledge

• Medical Terminology
• Conversant with administrative practice
• Medical terminology
• Knowledge of NHS systems
• Microsoft Excel, Access and Powerpoint
• Knowledge of PAS, Advantis

Skills and Abilities

• Typing >60 wpm
• Able to work on own initiative and act independently within scope of responsibility
• Problem Solving

Experience

• Medical secretarial experience
• Working in a team
• Experience within an NHS/Healthcare setting
• Previous supervisory experience

Applicants are encouraged to read the documents attached to this vacancy before applying, including the job description and person specification and the information for applicants which includes useful information to assist you in completing your application.

From time to time we may need to close a vacancy early when in receipt of a sufficient number of applications. If you are interested in this post and wish to be considered, we strongly advise you to complete and submit your application as soon as possible.

Please note that all correspondence will be via your NHS Jobs account. Unfortunately we are not able to acknowledge each application. If you do not hear from us within four weeks of the closing date, please consider that you have not been shortlisted on this occasion. Please also note that Stockport NHS Foundation Trust are unable to refund Interview expenses or re-location costs.

Stockport NHS Foundation Trust is committed to promoting and championing a culture of diversity, fairness and equality for all applicants and employees. Applications are welcomed from all backgrounds and we strive to reflect the community we serve in our diverse workforce. Our "two tick" kite mark guarantees a candidate with a disability, who fulfills the essential criteria, an interview at the Trust. We can make reasonable adjustments, and offer support and advice in a variety of ways on request.

Employer certification / accreditation badges

Application numbers

The vacancy may close early if it attracts a high number of applications. Please complete and submit your application in good time to avoid disappointment.