Medical Secretary/Senior Medical Secretary

TN United Kingdom; Wakefield; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare organization in Wakefield is seeking a Medical Secretary/Senior Medical Secretary. The role involves providing comprehensive secretarial services, managing medical records, and supporting a multidisciplinary team to ensure high-quality patient care. Candidates should possess strong IT skills and previous medical secretarial experience. The position offers opportunities for career progression and a supportive work environment.

Benefits

Access to NHS pension

Generous holiday entitlement

Wellbeing services

Onsite nurseries

Cycle schemes

Car leasing

Flexible working

Career development opportunities

Qualifications

• Previous medical secretarial and administrative experience required.
• Strong IT skills and advanced typing/word processing skills essential.

Responsibilities

• Provide comprehensive medical secretarial services to consultants and junior medical staff.
• Manage medical records and assist with booking and managing appointments.
• Participate in clinic reconciliation and handle clinical documentation.

Skills

Communication

Interpersonal Skills

Organizational Skills

IT Skills

Flexibility

Education

General Education

Tools

Office

Outlook

Word

Excel

PowerPoint

Job description

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Medical Secretary/Senior Medical Secretary, Wakefield

Client:

Mid Yorkshire Teaching NHS Trust

Location:

Wakefield, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

8e059c96d7df

Job Views:

4

Posted:

12.05.2025

Expiry Date:

26.06.2025

Job Description:

Contact information

For more information please contact Lauren Pashley, Team Leader on 01924 542663

About the role

Post holders will be appointed at band 3 or band 4 depending upon previous experience as laid out in the Trust's development framework for medical secretaries. The framework provides a clear progression to allow post holders to progress from band 3 to band 4 within the post, subject to formal evaluation (this would take 2 years).

We are looking for an experienced secretary to join the secretarial and administration team in Community Paediatrics. The role offers opportunities for enthusiastic and conscientious individuals to provide comprehensive medical secretarial services to consultants and junior medical staff, aiding workload organization and contributing to the organization’s success.

Please refer to attached full job description and person specification.

You will need previous medical secretarial and administrative experience, preferably in healthcare. Strong IT skills, a good general education, extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email, internet), and advanced typing/word processing skills are essential.

You should have excellent communication, interpersonal, and organizational skills. Flexibility, initiative, ability to work independently and as part of a team, and the capacity to work under pressure and meet deadlines are important. A positive and enthusiastic attitude is also required.

Key requirements

• Work independently, making decisions based on experience, consulting line managers as needed.
• Work as part of a multidisciplinary team to provide high-quality, personalized patient care to meet KPIs.
• Handle communication professionally, including sensitive and challenging interactions, using tact and empathy.
• Assist with booking and managing appointments, clinics, referrals, and diagnostic lists.
• Manage medical records, ensuring accurate tracking, filing, and retrieval.
• Support timely investigation reports/results and escalate issues appropriately.
• Participate in clinic reconciliation, manage waiting lists, and handle clinical documentation.
• Interrogate case notes for accuracy and communicate complex information to healthcare professionals.
• Maintain databases, organize meetings, and provide secretarial support for meetings and committees.
• Perform general administrative tasks, ensuring compliance with data protection and confidentiality policies.
• Prioritize workloads, ensure investigations are acted upon timely, and support service development and quality initiatives.

The post involves working proactively, supporting team development, and adhering to Trust values. No secretarial support for private practice is permitted during contracted hours. Flexibility to support other services temporarily may be required.

We promote a diverse, inclusive environment and encourage applications from all backgrounds, especially underrepresented groups.

If you value caring, high standards, and respect, join our team to make a difference daily.

Application guidance:

While AI tools can assist, personalizing your application is crucial. Disclose any AI use, as our screening is thorough.

• Access to NHS pension
• Generous holiday entitlement
• Wellbeing services
• Additional benefits including onsite nurseries, cycle schemes, car leasing, flexible working, staff networks, and career development opportunities.

Skilled worker sponsorship

More information on visas is available on our careers site.