Medical Secretary

Sheffield Teaching Hospitals NHS Foundation Trust; Sheffield; On-site; GBP 28,000 - 31,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Medical Secretary to join Specialised Cancer Services. The role provides a high-quality secretarial service to consultant oncologists, including clinic management, preparation, and typing of dictations, while upholding PROUD values.

You will support consultants and medical teams, manage patient information, handle telephone queries, and assist with waiting lists and data systems within the NHS framework.

Qualifications

• GCSE English and Maths at grade 4/C or above or equivalent.
• NVQ/OCR level 3 in Business Manager/Customer Service or equivalent.
• Knowledge or qualification in medical terminology.
• A Level standard or equivalent qualifications or experience.

Responsibilities

• Provide a comprehensive secretarial service to Consultants and medical teams.
• Manage clinic preparation and typing of dictations.
• Provide information to professionals involved in cancer care.
• Act as a link for patients and their representatives; maintain up-to-date case notes.

Skills

Communication

Organisational skills

Accuracy of spelling and grammar

Methodical approach

Teamwork

Telephone handling

Education

GCSE English and Maths (4/C or above)

NVQ/OCR level 3 in Business/Customer Service

A Level or equivalent

Medical terminology knowledge

Tools

MS Word

MS Excel

NHS data systems

Job description

Sheffield Teaching Hospitals NHS Foundation Trust

Medical Secretary

The closing date is 11 November 2026

A fantastic opportunity has arisen a Medical Secretary to work within Specialised Cancer Services.

The main duty of the post will be to provide a high quality and efficient secretarial service to consultant oncologists. This will include clinic management, overseeing clinic preparation and typing of dictations, whilst demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.

Main duties of the job

A comprehensive secretarial service to the Consultants and the medical teams.

Provide information to whole range of professions involved in cancer care.

To be a link and point of contact for both patients and their representatives.

Quality and up to date patient case notes which are available.

To provide general cover within the medical secretariat as required.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.

Please note this advertisement is for both permanent and fixed term/secondment opportunities.

One post on this vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.

Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.

Job responsibilities

Person Specification

Qualifications

• Educated to GCSE level Including English and Mathematics at grades 4/C or above or equivalent qualifications or experience.
• NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience/qualification
• Knowledge or qualification in medical terminology.
• Educated to A Level standard or equivalent qualifications or experience.

Further Training

• Clear understanding of patient confidentiality
• Awareness of medical records issues e.g. Data Protection.

Experience

• Experience in an administrative/clerical role within the NHS
• Experience of dealing with patients or members of the public over the telephone
• Audio typing experience
• Experience of working with patient pathways and the 18 week referral to treatment target
• Experience of managing a waiting list
• Experience of STH Trust data systems
• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Excellent communication and organisational skills
• Assertive and able to work productively with members of staff at all levels
• Accuracy of spelling and grammar
• Methodical approach to work
• Accurate when dealing with data

Other Factors

• Ability to work efficiently on own initiative and as part of a team.
• Ability to work calmly under pressure.
• Evidence of working to tight deadlines.
• Being proactive in day-to-day tasks.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£28,392 to £31,157 a yearpa/pro rata for part time staff