Supply Manager

ramsayhealthcare; Banbury; On-site; GBP 45,000 - 65,000; Full time

Job summary

The Cherwell Hospital in Banbury and Blakelands Hospital in Milton Keynes is seeking a proactive Supply Manager to lead the Supplies team, optimise inventory and drive procurement excellence. You will partner with departments, manage stock levels, and develop supplier relationships to ensure timely, compliant purchasing.

Reporting to the Head of Operations, this role demands strong leadership, meticulous record-keeping and a continuous improvement mindset to support high-quality patient care

Qualifications

• At least two years' experience in supplies management.
• Understanding of procure-to-pay processes and catalog management.
• Experience with procurement and purchasing databases.
• Experience raising purchase orders through an MRP system.
• Experience investigating and resolving invoice queries.
• Strong knowledge of inventory and materials management principles.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational skills with the ability to effectively manage and prioritise a varied workload.
• Ability to work under pressure with competing priorities.
• Attention to detail.

Responsibilities

• Lead and supervise the Supplies team with training and support.
• Oversee recruitment, staffing, and performance reviews.
• Ensure audits and performance reviews are completed with actions.
• Ensure stocking aligns with procurement policies and procedures.
• Maintain stock levels and minimise wastage.
• Collaborate with Central Procurement and Supply Chain teams.
• Develop and manage supplier relationships and SLA's.
• Maintain accurate stock records and consignment stock visibility.

Skills

Supplies management

Procure-to-pay

Inventory control

Organisational skills

Attention to detail

Prioritisation

Vendor management

Stakeholder collaboration

Tools

MRP system

MS Office

Excel

Job description

Supply Manager | The Cherwell Hospital, Banbury & Blakelands Hospital, Milton Keynes

Full Time | Permanent

The Role

We have an exciting opportunity for an experienced and motivated Supply Manager to join our team at The Cherwell Hospital and Blakelands Hospital. Reporting directly to the Head of Operations, you will be responsible for the effective management of the hospital's Supplies function, ensuring our clinical and non-clinical teams have access to the products and materials they need to deliver an excellent service to our patients. You will also work closely with and support the Central Procurement and Supply Chain Team as required.

This is a key role within the hospital, combining team leadership, inventory and stock management, purchasing, supplier management and continuous improvement.

You will lead and support the Supplies team while developing strong relationships with departments across the hospital. You will ensure robust processes are in place to manage stock effectively, minimise waste and maintain accurate records, while ensuring purchasing activity is carried out in line with organisational policies and procedures.

We are looking for a proactive, organised and solutions-focused individual who takes pride in delivering an efficient and customer-focused service.

What You'll Be Doing

• Leading, motivating and supervising the Supplies team, providing appropriate training, guidance and support.
• Supporting all aspects of people management, including recruitment and selection, staff deployment, performance reviews, attendance management and employee relations.
• Ensuring departmental audits and performance reviews are completed as required, with appropriate actions taken to address any issues identified.
• Ensuring the implementation of and compliance with all relevant organisational standards, policies and procedures within the department.
• Ensuring goods and services are purchased to meet the requirements of the hospital and in accordance with organisational procurement policies and procedures.
• Ensuring best practice in inventory and materials management is followed throughout the department.
• Managing and maintaining appropriate stock levels to ensure products are available when required by hospital departments.
• Undertaking and managing regular stock takes in accordance with organisational policy and ensuring accurate records are maintained.
• Ensuring consignment stock is accurately recorded, appropriately managed and that associated contractual obligations are met.
• Ensuring systems and processes remain up to date to provide accurate visibility of stock levels, including both owned and consignment stock.
• Proactively managing stock to minimise wastage, unnecessary expenditure and obsolescence.
• Liaising with suppliers and monitoring the quality and effectiveness of the services provided to the hospital.
• Working with suppliers to resolve issues and support the delivery of an efficient and reliable supply service.
• Establishing and maintaining strong working relationships with Heads of Department and colleagues across the hospital.
• Developing robust service level agreements to ensure hospital departments receive an effective and responsive Supplies service.
• Supporting the introduction of new products and items into the hospital.
• Ensuring all records relevant to the area of responsibility are accurately maintained, managed and reported in accordance with required procedures and timescales.
• Managing product catalogues, vendor information and price files, ensuring information is accurate and kept up to date.
• Ensuring the safe, efficient and compliant use of materials throughout the hospital.
• Working collaboratively with the Central Procurement and Supply Chain Team to support wider organisational objectives.
• Identifying opportunities to improve the quality and overall effectiveness of the materials management function.
• Reviewing existing systems and processes and identifying opportunities for continuous improvement.
• Providing a professional, responsive and customer-focused service to departments throughout the hospital.

What You'll Bring With You

Essential

• At least two years' experience working in supplies management.
• A good general understanding of procure-to-pay processes and supporting systems, including product and vendor catalogue management.
• Experience of procurement and purchasing processes and databases.
• Experience of raising purchase orders through an MRP system.
• Experience of investigating and resolving invoice queries.
• Strong knowledge of inventory and materials management principles.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Excellent organisational skills with the ability to effectively manage and prioritise a varied workload.
• The ability to work effectively under pressure and manage competing priorities.
• Excellent attention to detail and a commitment to acc