Materials Management Officer

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 21,000 - 26,000; Full time

Job summary

University Hospitals Coventry and Warwickshire NHS Trust is seeking a Materials Management Officer to join the Materials Management team at University Hospitals Coventry, with occasional cover at Hospital of St Cross.

You will monitor ward and department stock, manage materials flow, and support the expansion of the Materials Management function across wards, ensuring stock levels are accurate and cost-effective.

Qualifications

• Experience in stock management within a healthcare or retail environment.
• Good numeracy and literacy with strong accuracy.
• Ability to train and supervise new staff in data capture and ordering systems.

Responsibilities

• Manage materials at ward/department level and act as main contact.
• Attend ward/department meetings and coordinate stock replenishment.
• Produce stock reports and assist in stock level reviews.
• Liaise with suppliers on deliveries, returns and discrepancies.
• Provide training to new staff on data capture and ordering systems.

Skills

Stock control

Data capture systems

IT literacy

Tools

Electronic data capture equipment

Computerised ordering system

Job description

The Procurement & Supplies are looking to appoint a Materials Management Officer to join their Materials management team based at University Hospitals Coventry with occasional cover at Hospital of St Cross. The successful applicant will be part of a Materials Management team monitoring the stock in the storerooms on wards and departments within the Trust as part of the internal supply chain service.

• Implement and manage the materials management function at ward / department level, acting as a primary point of contact and attending ward / department meetings when required.
• Be able to manage this physically demanding role which involve moving, handling and checking of goods for much of the working day., Duties of this physically demanding role will include visiting areas, checking and agreeing stock levels and ordering and replenishing stocks. The individual will support all wards clinical and non clinical as well as Receipts and Distribution. The handling and moving of roll cages across the organisation into wards areas is key part of this role and the individual will need to be able to meet the physical and operational demands of the Trust.
• Provide the level of service required by the Trust from the Materials Management function.
• Implement and manage the materials management function at ward / department level, acting as a primary point of contact and attending ward / department meetings when required.
• Undertake weekly ward stock takes, capture requirements using electronic automatic data capture equipment and input data as required on to computerised ordering system.
• Support the expansion of the Materials Management function across the remaining wards and departments within the Trust in accordance with the proposed Materials Management 'roll out' plan, Ensure stock items delivered are correct and that agreed stock levels are maintained.
• Continually develop and improve the relationships between the Procurement department and the ward staff.
• In accordance with department procedures, produce detailed spreadsheets for each materials management location and carry out periodic stock reviews.
• Develop a sound knowledge of products used on wards and department. Produce stock usage reports in order to highlight purchasing trends and to achieve standardisation of products across the Trust.
• Plan regular meetings with Ward/Dept Managers to agree accurate stock levels and stock rationalisation and persuade Ward/Dept Managers to use the most cost-effective products. Report all savings achieved to the Head of Procurement...
• Liaise with Suppliers regarding delivery arrangements and returns including shortages discrepancies, damaged goods and plan delivery and return schedules.
• Provide training and supervision to new staff in use of data capture system and on-line ordering systems and assist in their induction and development. Monitor progress of new staff and report to the Materials Management Supervisor or Stock Management Co-ordinator.
• Produce reports and analyse data relating to stock levels, purchasing activity, highlight purchasing trends and to achieve standardisation of products across the Trust.
• Assess problem situations and determine the most appropriate course of action for resolving issues on non-deliveries, lost or damaged goods and/or arranging returns.
• Act responsibly and respectfully when aiding with patients and visitors.
• Implement Departmental and Trust policies, procedures, make comments and suggestions that assist in the continual development and improvement of the Materials Management service. Have previous experience of working in a similar store's areas / retail environment. Have good written and verbal communication skills. Have General IT skills keyboard skills. Have Good standard of numeracy and literacy

Please note that this is a practical, hands-on role involving the movement and handling of goods on a daily basis. Candidates should be comfortable undertaking the physical duties associated with the position, for more details please see attached job description. Please note that this position is not eligible for visa sponsorship. The Department requires an enthusiastic, self motivated individual to assist in providing an efficient and cost effective materials management service to wards and departments at University Hospitals, Coventry. Please note that this is a practical, hands-on role involving the movement and handling of goods on a daily basis. Candidates should be comfortable undertaking the physical duties associated with the position, for more details please see attached job description.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.