Assistant Logistics & Materials Management Support Officer

NWSSP Legal & Risk Services; Bridgend; On-site; GBP 32,000 - 42,000; Full time

Job summary

NWSSP in Wales is seeking a Materials Management professional to support the rollout of the Supply X Stock Management System and Scan for Safety across Health Board sites. The role involves stock reviews, data collection, labelling and maintaining system records to ensure accurate inventory management.

You will work under the Logistics & Materials Management team, liaising with colleagues and suppliers, with a focus on policy compliance and effective escalation of issues.

Qualifications

• Demonstrate Literacy / numeracy.
• Working Knowledge of systems and procedures.

Responsibilities

• Assist with stock reviews, stock counts, data collection, stock labelling, system data entry and record maintenance to support inventory management implementation.
• Maintain accurate inventory records across multiple computer systems and assist with data collection and reporting in line with procedures.
• Provide practical support to rollout activities across Health Board sites and communicate effectively with colleagues, suppliers, clinical and non-clinical staff.

Skills

Literacy/numeracy

Tools

Stock Control Systems

Job description

Job Overview

If you’re looking for a career in Supply Chain, Logistics & Transport that keeps you motivated, offers potential for personal development and puts you in a position to make a positive difference to the NHS in Wales, then NWSSP Supply Chain, Logistics & Transport has a career that will interest you. NWSSP is an established employer that supports the delivery of goods and services to NHS Wales. We aim to be an organisation that is thought of positively by people who work both for us and with us, whilst adhering to a clear set of values that underpin everything we do and aim to be an indispensable partner for our customers. We are an award winning employer, regularly being recognised both locally and nationally for the work that we do for NHS Wales.

The main base will be Bridgend Central Stores, Princess of Wales Hospital, Coity Road, Bridgend CF31 1UZ. The role is a Peripatetic and will cover Aneurin Bevan / Cardiff & Vale / Cwm Taf / Swansea Bay / Hywel Dda University Health Board sites, as and when required. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

The post holder will support the Logistics & Materials Management Business Partner and wider team with the rollout of the Supply X Stock Management System and Scan for Safety programme across Health Board sites within Wales.

• They will assist with implementation and go-live activities, carrying out tasks such as stock reviews, stock counts, data collection, stock labelling, system data entry and record maintenance to support the successful introduction of inventory management systems.
• The post holder will use a range of computer systems and software applications to maintain accurate inventory records, update information, and assist with the collection and reporting of data in line with established procedures.
• Working under the direction of the Logistics & Materials Management Business Partner, Materials Managers and Project Team members, the post holder will undertake delegated duties across Health Board sites and provide practical support to implementation activities.
• The post holder will communicate effectively with colleagues, suppliers, clinical and non-clinical staff, responding to routine enquiries and providing information as required.
• The post holder will be expected to follow established policies, procedures and working practices, escalating issues to senior team members.

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or

Person specification

Qualifications And Knowledge

Essential criteria

• Demonstrate Literacy / numeracy

Desirable criteria

• Working Knowledge of systems and procedures

Experience

Essential criteria

• Materials Management Experience

Desirable criteria

• Stock Control Systems

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Welsh language skills are desirable

Documents to download

• JDPS English (PDF, 299.6KB)
• SDMP Cymraeg (PDF, 276.3KB)
• OH Form - IG Ffurflen (DOCX, 102.6KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 404.2KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits (PDF, 490.4KB)
• NWSSP - Buddion (PDF, 458.9KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants (PDF, 322.5KB)
• Integrated Medium Term Plan 2025-2028 (PDF, 15.1MB)
• Integrated Medium Term Plan 2025-2028 - Cymraeg (PDF, 18.0MB)

Further details / informal visits contact

Name Tracey Chatfield Job title Logistics Material Management Business Partner Email address [e-mail] Telephone number 07818498078