Supply Chain Administrator

CVI Infrared Optics; Whetstone; On-site; GBP 21,000 - 30,000; Full time

Job summary

CVI Infrared Optics is seeking a proactive Supply Chain Administrator to support shipping, goods receiving, and inventory control within a manufacturing environment. Reporting to the Supply Chain Manager, you will assist with documentation, ERP records, and cross-functional coordination across purchasing, production and quality teams.

This full-time role offers training and career development in a collaborative team. Location: Whetstone, Leicester; hours Mon-Fri, 08:30–16:30.

Qualifications

• Experience in manufacturing, production, logistics or supply chain.
• A track record in goods receiving and inventory handling.
• Shipping and logistics experience.
• Experience using ERP systems.
• Good Microsoft Office and Outlook skills.
• Excellent attention to detail and numerical accuracy.

Responsibilities

• Prepare finished goods for shipment including wrapping, packing, labelling and documentation.
• Arrange freight collections and monitor shipments through to collection.
• Coordinate the release of test pieces to appropriate teams.
• Manage production consumables including stock monitoring and replenishment.
• Process MSOs and prepare CoCs as required.
• Verify, archive and distribute shipping documentation.

Skills

Manufacturing

Shipping

ERP systems

MS Office

Attention to detail

Numerical accuracy

Communication

Education

GCSE Maths

GCSE English

Tools

ERP software

Microsoft Excel

Outlook

Job description

“CVI Infrared Optics is a part of the IDEX Materials, Science and Solutions (MSS) platform. Besides our unique capabilities in manufacturing large optics from visible to longwave, we are backed by the combined capabilities of our platform. CVI offers a full spectrum of optical engineering, manufacturing, and assembly expertise. Together we can support all our customers with more engineering expertise, broader capabilities, and extensive manufacturing resources. Since 1982, CVI Infrared Optics has been manufacturing advanced optical components for high performance optronics systems. We have become the leading experts in manufacturing and integration of large optics from visible, and near infrared, to longwave infrared, that can continuously perform in extreme weather climates and harsh conditions.

Warehouse / Shipping / Logistics | Full-time | Monday–Friday

Join Our Team

We are looking for a proactive and detail-oriented Supply Chain Administrator to join our Supply Chain team. This is an excellent opportunity for someone with experience in logistics, shipping, goods receiving, or administration within a manufacturing environment who is looking to develop their career within a growing and collaborative business.

Reporting to the Supply Chain Manager, you will play a key role in ensuring the smooth movement of materials and finished products throughout the supply chain process. You will support shipping activities, inventory management, documentation control, and provide cross-functional support across goods receiving, work order release, and customs administration.

Full training will be provided, making this a fantastic opportunity to broaden your knowledge and gain exposure to the entire supply chain lifecycle.

Core Responsibilities

What You’ll Be Doing

• Prepare finished goods for shipment, including wrapping, packing, labelling, and documentation.
• Arrange freight collections and monitor shipments through to collection.
• Coordinate the release of test pieces to the appropriate teams.
• Manage production consumables, including stock monitoring, cycle counting, replenishment tracking, and liaison with purchasing and production teams.
• Process Manual Shipping Orders (MSOs) when required.
• Prepare and consolidate quality records for Certificates of Conformity (CoCs).
• Verify, archive, and distribute shipping documentation.
• Maintain accurate digital records and ensure full traceability of customer documents.

Additional Responsibilities & Holiday Cover

• Receive incoming materials and record goods received within the ERP system.
• Coordinate inspection requests and ensure materials are stored correctly.
• Input quality information into customer documentation.
• Release work orders and distribute production paperwork.
• Support customs clearance activities and associated documentation.
• Create shipments, print shipping documentation, and arrange freight collections.
• Distribute quality documentation to customers following shipment.

Essential

What We’re Looking For

• Experience within a manufacturing, production, logistics, or supply chain environment.
• Experience with goods receiving processes and inventory handling.
• Shipping and logistics experience.
• Experience using ERP systems.
• Good Microsoft Office and Outlook skills.
• Excellent attention to detail and accuracy.
• Strong numerical accuracy.
• Good communication skills, both written and verbal.
• Ability to handle products safely and follow established procedures.
• Motivated, reliable, proactive, and adaptable approach to work.

Desirable

• GCSE (or equivalent) Mathematics and English.
• Experience of wrapping, packing, and preparing products for shipment.
• Two or more years’ experience within a manufacturing or production environment.

What You’ll Gain

This role offers excellent career development opportunities and exposure to the full supply chain process, from purchasing and planning through to shipping and customer delivery.

You Will

• Gain a broad understanding of end-to-end supply chain operations.
• Work closely with Purchasing, Manufacturing, Quality, Planning, Suppliers, and Customers.
• Develop your communication, organisation, and problem-solving skills.
• Receive training across multiple supply chain functions.
• Become part of a supportive and collaborative team environment.

Health & Safety

Safety is a key priority within our business. You will be expected to follow all site safety procedures, report hazards promptly, and contribute to maintaining a safe working environment.

Physical Requirements

The role includes occasional movement of products between departments and may involve lifting items weighing over 5kg from time to time.

Location

Whetstone, Leicester

Hours

Monday to Friday, 08:30am to 4:30pm (37.5 hours per week, 30-minute unpaid lunch break)

Job Family

Operations

Business Unit

CVI