Supply Chain Administrator

Aspire Personnel Ltd; Kempston; On-site; GBP 17,000 - 21,000; Part time

Job summary

Aspiring Supply Chain Administrator role supported by Aspire Personnel Ltd. The assignment is a 2‑month temporary position with potential extension, handling orders from receipt to dispatch, inventory control and customer liaison.

You will work closely with internal teams and suppliers, maintaining records, processing orders and assisting with export documentation where needed.

Qualifications

• Proven ability to manage inventory and customer service with accuracy.
• Strong Excel and Word experience to support planning and reporting.
• Excellent communication, organisational and problem-solving skills.

Responsibilities

• Manage inventory and purchasing of specified items to meet cost and quality targets.
• Maintain accurate records for all supply chain activities.
• Interface with internal and external customers and suppliers daily.
• Allocate materials and process sales/service orders for customers.
• Handle emails and calls about stock, pricing, invoicing and shipments.
• Prepare export shipping documentation when required.
• Contribute to cost reduction and process improvements.
• Review inventory for surplus items and support KPI reporting.
• Assist with stock-takes and QMS compliance.

Skills

MS Office

Attention to detail

Customer service

Communication skills

Tools

MRP systems

Job description

Our client is looking to recruit a Supply Chain Administrator for a 2 month temp position, could go on longer.

Role Purpose

To assist the company in achieving its business objectives and revenue targets by supporting the supply chain activity within the business from order receipt to order dispatch including the purchasing of materials maintaining optimum inventory levels and delivering a high level and professional level of customer service.

Key Responsibilities

• Take responsibility for aspects of inventory control including purchasing of specified items including consumables from material planning phase to final issue, to ensure “On Time”, “On Quality” and “On Cost delivery” is achieved.
• Ensure accurate records are maintained in all areas relating to supply chain activities.
• Daily interface to both internal & external customers and suppliers.
• Manage all material allocations from material requisitions ensuring stock accuracy throughout.
• Enter, process and confirm sales and service orders for customers.
• Respond to emails and answer telephone calls to customers for example and not limited to stock availability, pricing, quotes, pro-forma invoicing, complaints, customs numbers, weights, dimensions and sending duplicate invoices.
• Run invoices for both UK & Export shipments and when required provide export shipping documentation and support to the stores to allow dispatch.
• Support cost improvements by actively perusing total cost reduction opportunities.
• Review inventory to determine unused items or surplus materials.
• Make recommendations and support improvements to supply chain processes and procedures.
• Ensure that all activities are undertaken and controlled in accordance with the Quality Management System (QMS).
• Maintain Key Performance Indicators (KPI’s) to measure performance and demonstrate continuous improvement.
• Take responsibility for the stock-takes both annual and perpetual as required.

Work Experience Essential

• Intermediate experience of MS Office including Excel and Word.
• Excellent communication skills.
• Proven experience of attention to detail, accurate and able to work on own initiative.
• Previous experience working in a stores environment as a material controller or stores supervisor.
• Experience of MRP systems.
• Customer Service Experience
• Export Shipping Experience
• Experience of dealing directly with customers by telephone and email.
• Awareness of health and safety in respect of COSHH and manual handling