Supply Chain Admin Assistant

Mintvelvet; High Wycombe; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Bank holidays + birthday day off

Company-funded private healthinsurance

Discretionary bonus scheme

50% staff discount

Season ticket loan (interest-free)

Induction and development support

Summer hours: 3pm finishes on Fridays

Job summary

Mint Velvet in High Wycombe is hiring a Supply Chain Admin Assistant on a 12-month fixed-term contract. You will support the imports/exports function to move stock efficiently, ensuring cost awareness and compliance with HMRC and transportation guidelines.

Join a collaborative fashion business with opportunities for growth, a supportive culture and a competitive benefits package including holiday entitlement, private health insurance and staff discounts.

Qualifications

• Positive, professional attitude and strong time management.
• Excellent written and verbal communication skills.
• Comfortable working with numbers and data.
• Ability to maintain productivity in a fast-paced environment.

Responsibilities

• Support imports/exports team to ensure stock movement is timely and compliant.
• Act as main contact for Freight Forwarders and Distribution Centre on imports/exports.
• Collaborate with line manager to set and achieve objectives.
• Keep Buying, Merchandising & Digital teams informed on import/export processes and costs.
• Notify stakeholders of stock delays to minimise impact on launches and campaigns.
• Monitor delays and investigate recurring issues.
• Prepare freight pre-costings and share with teams for informed decisions.
• Check customs entries for accuracy and calculate duties/VAT.
• Support Supply Chain Manager in meetings and monitor KPIs to meet business needs.
• Ensure import/export processes and HMRC practices stay compliant.

Skills

Positive attitude

Communication skills

Numerical ability

Fast-paced productivity

Job description

Supply Chain Admin Assistant

Department: Supply Chain

Employment Type: Fixed Term Contract

Location: High Wycombe

Description

12 month fixed-term contract

Mint Velvet began when founders Liz Houghton and Lisa Agar-Rea set out to create an unfailingly chic collection of contemporary, great quality staples and elevated fits that they felt were missing from their wardrobes. Feeling frustrated that they couldn’t find anything they wanted to wear, or the great customer service they craved, they started fusing relaxed comfort with glamorous yet wearable fashion trends. Relaxed Glamour was born.

As collaborative creatives, we take untold pride in our work, designing with heart and soul. We want to be a force for good and are committed to becoming a more circular and responsible business, from the fabrics we choose to our considered processes. We are an agile and growing business, and we work hard to create an environment which allows for growth and progression, balanced with the support and flexibility needed to meet the challenge of a high-performance culture.

Our leadership teams and founders sit amongst the teams and encourage a culture of balance and passion. MV is a very special place, and our values are anchored by three main pillars: people, planet, and community.

Our Values

With Soul. Courage & Resilience. Passion & Drive. Entrepreneurial Spirit. Collaborative.

The Role

As Supply Chain Admin Assistant, you will support in the cost effective, timely and compliant (HMRC & Transportation) movement of all imported and exported stock. You will ensure the smooth flow of goods from origin to final delivery destination, maintaining awareness of cost efficiencies, market restrictions and brand requirements.

You will:

• Provide critical assistance to the imports & exports team; ensuring all stock movement is timely & compliant
• Work as main point of contact for Freight Forwarders and DC (Distribution Centre) on imports and exports to ensure a smooth flow of goods from origin to planned destination
• Partner with your line manager to continually improve your own performance – taking an active role in setting and achieving stretching objectives
• Keep Buying, Merchandising & Digital teams informed and updated on all import/export processes and costs
• Communicate any stock delays to B&M as well as Digital team to minimise the impact on pack launches/marketing activity
• Monitor delays and notify the Supply Chain team of any recurring delays requiring investigation
• Calculate freight pre costings and communicate these, along with other relevant information, to the teams in order to assist them in making informed decisions on import/export method
• Confidently check and flag any errors on customs entries e.g. commodity codes, customs procedure codes as well as calculating duty and VAT
• Provide support and information to the Supply Chain Manager for Freight Forwarder Operational meetings and attending meetings as required, in order to review and monitor service levels and key performance indicators to meet business needs
• Ensure all import/export processes/customs practices are compliant and are updated in line with changing HMRC legislation in order to maintain compliance

What You'll Have

• A positive and professional attitude, demonstrating a drive to work consistently to high standards and within agreed timeframes
• Great communication skills, both written and interpersonal, and comfortable presenting to others
• To be comfortable with numbers and data
• The ability to match your productivity to the fast pace required in this role

You’ll Be Rewarded With

• Competitive starting salary and great career prospects in a fast paced and growing business
• 25 days holiday, plus bank holidays and a day off on your birthday
• Company-funded private health insurance
• Discretionary bonus scheme
• 50% staff discount
• Interest-free Season ticket loan
• Bespoke induction support and ongoing development to help you thrive in your new role
• Summer hours - 3pm finishes every Friday throughout June, July & August
• A welcoming and inspiring work-environment - social activities, an early finish on pay day and more