Substation Projects Commercial Administrator (Hybrid)

NG Bailey Group Limited; Wrenthorpe; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Pension with employer contribution (up

25 days annual leave + BH

Salary sacrifice car scheme

Private Medical Insurance

Employee Assistance Program

Flexible benefits (Dental, Gym, Travel

Personal development programme

Job summary

NG Bailey Group Limited invites applications for a Commercial Administrator in Wakefield to support the Commercial Manager and Operations Manager across substation construction and refurbishment projects. You will handle project records in FocalPoint/JTE/SharePoint, prepare client applications and monthly reporting, and help manage costs, CVRs, and procurement processes.

The role requires strong organisational skills, attention to detail and stakeholder engagement, with progression opportunities

Qualifications

• Experience in administration within construction or utilities sectors.
• Strong MS Office skills, especially Excel.
• Experience managing project, financial or commercial information.
• Excellent organisation and time management.
• Strong communication and stakeholder engagement skills.
• Ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• GCSE Maths and English (C/4+).

Responsibilities

• Create and maintain projects within financial and works management systems.
• Support the preparation and submission of client applications, valuations and monthly reporting.
• Assist with CVRs, forecasting and commercial reporting processes.
• Raise purchase orders, process invoices and manage goods receipts.
• Monitor project costs and highlight discrepancies to the Commercial Team.
• Support subcontractor and franchisee onboarding, administration and compliance activities.
• Maintain accurate records of variations, compensation events and client instructions.
• Support debt management activities and resolve invoice queries.
• Issue work instructions to subcontractors and franchise partners.
• Coordinate project documentation, filing systems and project mobilisation activities.
• Arrange plant, materials, traffic management and welfare requirements for projects.
• Liaise with operational teams regarding programme updates and resource requirements.
• Act as a point of contact for clients, suppliers, subcontractors and internal stakeholders.
• Produce and distribute financial and performance reports.
• Maintain accurate records within systems including FocalPoint, JTE, SharePoint and client portals.
• Support month-end processes and commercial close-out activities.
• Promote Freedom's Safety First culture and ensure governance compliance.

Skills

Organised & detail-oriented

MS Office (Excel)

Stakeholder engagement

Multi-priority management

Communication

Time management

Attention to detail

Education

NVQ Level 3 — Business Administration

AAT qualification or study underway

NEC Awareness Training

GCSE Maths & English (C/4+)

Tools

FocalPoint

JTE

SharePoint

Project/Finance/Works mgmt systems

Advanced Excel

Job description

NG Bailey Group Limited invites applications for a Commercial Administrator in Wakefield to support the Commercial Manager and Operations Manager across substation construction and refurbishment projects. You will handle project records in FocalPoint/JTE/SharePoint, prepare client applications and monthly reporting, and help manage costs, CVRs, and procurement processes.

The role requires strong organisational skills, attention to detail and stakeholder engagement, with progression opportunities