Commercial Administrator

Freedom; Wakefield; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension with employer contributions up

25 days Annual Leave

Salary sacrifice car scheme

Private Medical Insurance

Employee Assistance Program

Flexible benefits

Personal development programme

Job summary

Freedom, part of the NG Bailey Group, is hiring a Commercial Administrator for our Distribution Substations team in Wakefield. You will support the Commercial Manager, Operations Manager and project teams to manage substation construction, refurbishment and asset replacement projects, handling contracts, cost reporting and invoicing.

The role suits a highly organised individual with strong attention to detail, experience in administration within construction or utilities, and a proactive

Qualifications

• Previous administrative experience in construction, utilities, engineering or infrastructure sectors.
• Strong Microsoft Office skills, particularly Excel.
• Experience managing project, financial or commercial information.
• Excellent organisational and time management skills.

Responsibilities

• Create and maintain projects within Freedom's financial and works management systems.
• Support the preparation and submission of client applications, valuations and monthly reporting.
• Assist with cost value reconciliations (CVRs), forecasting and commercial reporting processes.
• Raise purchase orders, process invoices and manage goods receipts.
• Monitor project costs and highlight discrepancies to the Commercial Team.
• Support subcontractor and franchisee onboarding, administration and compliance activities.
• Maintain accurate records of variations, compensation events and client instructions.
• Support debt management activities and resolve invoice queries in a timely manner.
• Issue work instructions to subcontractors and franchise partners.
• Coordinate project documentation, filing systems and project mobilisation activities.
• Arrange plant, materials, traffic management and welfare requirements for projects.
• Liaise with operational teams regarding programme updates and resource requirements.
• Act as a point of contact for clients, suppliers, subcontractors and internal stakeholders.
• Produce and distribute financial and performance reports.
• Maintain accurate records within systems including FocalPoint, JTE, SharePoint and client portals.
• Support month-end processes and commercial close-out activities.
• Promote Freedom's Safety First culture and ensure compliance with governance and company procedures.

Skills

Administrative experience

Excel proficiency

Stakeholder engagement

Time management

Attention to detail

Communication skills

Education

GCSE Maths & English

Tools

FocalPoint

JTE

SharePoint

Job description

Location: Wakefield

Contract Type: Full-time, Permanent

Salary: Competitive + Flexible Benefits

Freedom has an exciting opportunity for a Commercial Administrator to join our Distribution Substations team based in Wakefield. Supporting the Commercial Manager, Operations Manager and wider project teams, you will play a key role in ensuring the smooth commercial and administrative management of substation construction, refurbishment and asset replacement projects.

This role is ideal for a highly organised individual with strong attention to detail, commercial awareness and excellent administrative skills who enjoys working in a fast-paced project environment.

Some of the key deliverables in this role will include:

• Create and maintain projects within Freedom's financial and works management systems.
• Support the preparation and submission of client applications, valuations and monthly reporting.
• Assist with Cost Value Reconciliations (CVRs), forecasting and commercial reporting processes.
• Raise purchase orders, process invoices and manage goods receipts.
• Monitor project costs and highlight discrepancies to the Commercial Team.
• Support subcontractor and franchisee onboarding, administration and compliance activities.
• Maintain accurate records of variations, compensation events and client instructions.
• Support debt management activities and resolve invoice queries in a timely manner.
• Issue work instructions to subcontractors and franchise partners.
• Coordinate project documentation, filing systems and project mobilisation activities.
• Arrange plant, materials, traffic management and welfare requirements for projects.
• Liaise with operational teams regarding programme updates and resource requirements.
• Act as a point of contact for clients, suppliers, subcontractors and internal stakeholders.
• Produce and distribute financial and performance reports.
• Maintain accurate records within systems including FocalPoint, JTE, SharePoint and client portals.
• Support month-end processes and commercial close-out activities.
• Promote Freedom's Safety First culture and ensure compliance with governance and company procedures.

What We're Looking For

Essential:

• Previous administrative experience within construction, utilities, engineering or infrastructure sectors.
• Strong Microsoft Office skills, particularly Excel.
• Experience managing project, financial or commercial information.
• Excellent organisational and time management skills.
• Strong communication and stakeholder engagement skills.
• Ability to manage multiple priorities and work to deadlines.
• Excellent attention to detail and accuracy.
• GCSE (or equivalent) Grade C/4 or above in Maths and English.

Desirable:

• Experience working within a Distribution Network Operator (DNO) environment.
• Experience supporting power, utility, civil engineering or substation projects.
• Knowledge of NEC contracts.
• Experience with subcontractor management and procurement processes.
• Understanding of project cost control, forecasting and commercial reporting.
• Experience using project, finance or works management systems.
• NVQ Level 3 Business Administration.
• AAT qualification or studying towards.
• NEC Awareness Training.

Benefits

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Pension with a leading provider and up to 8% employer contribution
• 25 days Annual Leave + Bank Holidays
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program
• Flexible benefits including Dental Insurance, Gym Memberships, Travel Insurance, Tax Free Bikes
• Personal development programme

Next Steps

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual.

Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

#Freedom