Commercial Administrator - Substation & Construction Projects

Freedom; Wakefield; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension with employer contributions up

25 days Annual Leave

Salary sacrifice car scheme

Private Medical Insurance

Employee Assistance Program

Flexible benefits

Personal development programme

Job summary

Freedom, part of the NG Bailey Group, is hiring a Commercial Administrator for our Distribution Substations team in Wakefield. You will support the Commercial Manager, Operations Manager and project teams to manage substation construction, refurbishment and asset replacement projects, handling contracts, cost reporting and invoicing.

The role suits a highly organised individual with strong attention to detail, experience in administration within construction or utilities, and a proactive

Qualifications

• Previous administrative experience in construction, utilities, engineering or infrastructure sectors.
• Strong Microsoft Office skills, particularly Excel.
• Experience managing project, financial or commercial information.
• Excellent organisational and time management skills.

Responsibilities

• Create and maintain projects within Freedom's financial and works management systems.
• Support the preparation and submission of client applications, valuations and monthly reporting.
• Assist with cost value reconciliations (CVRs), forecasting and commercial reporting processes.
• Raise purchase orders, process invoices and manage goods receipts.
• Monitor project costs and highlight discrepancies to the Commercial Team.
• Support subcontractor and franchisee onboarding, administration and compliance activities.
• Maintain accurate records of variations, compensation events and client instructions.
• Support debt management activities and resolve invoice queries in a timely manner.
• Issue work instructions to subcontractors and franchise partners.
• Coordinate project documentation, filing systems and project mobilisation activities.
• Arrange plant, materials, traffic management and welfare requirements for projects.
• Liaise with operational teams regarding programme updates and resource requirements.
• Act as a point of contact for clients, suppliers, subcontractors and internal stakeholders.
• Produce and distribute financial and performance reports.
• Maintain accurate records within systems including FocalPoint, JTE, SharePoint and client portals.
• Support month-end processes and commercial close-out activities.
• Promote Freedom's Safety First culture and ensure compliance with governance and company procedures.

Skills

Administrative experience

Excel proficiency

Stakeholder engagement

Time management

Attention to detail

Communication skills

Education

GCSE Maths & English

Tools

FocalPoint

JTE

SharePoint

Job description

Freedom, part of the NG Bailey Group, is hiring a Commercial Administrator for our Distribution Substations team in Wakefield. You will support the Commercial Manager, Operations Manager and project teams to manage substation construction, refurbishment and asset replacement projects, handling contracts, cost reporting and invoicing.

The role suits a highly organised individual with strong attention to detail, experience in administration within construction or utilities, and a proactive