Submissions Coordinator

Kier Group; Crownhill; On-site; GBP 24,000 - 32,000; Full time

Job summary

Kier Group is seeking a Submissions Coordinator to join our Construction team in the South West (Exeter, Plymouth or Truro). This role focuses on supporting the bid team to deliver high-quality submissions that meet client requirements and deadlines, acting as the organizational heart of the process.

You will manage tender documentation, coordinate responses, maintain evidence databases and collaborate with internal and external contributors to produce compliant returns.

Qualifications

• This role requires strong organisational skills, clear communication and attention to detail.
• Ability to manage multiple deadlines and produce professional documents.

Responsibilities

• Take ownership of tender and submission documentation and secure access for stakeholders.
• Lead the compilation of compliant tender returns in line with client requirements and deadlines.
• Manage tender clarifications and client collaboration portals.
• Produce bid programmes and deliverables trackers with regular progress updates to the Bid Manager.
• Compile tender PQQ/SQ information and maintain evidence databases.

Skills

Organisational skills

Communication skills

Attention to detail

Collaboration

Tools

MS Word

Excel

InDesign

Job description

We're looking for a Submissions Coordinator to join our Construction team based in South West.

Location: South West - Exeter, Plymouth or Truro
Hours: 37.5 per week - some flexibility on hours available if desired, just let us know when you speak to us.

We are unable to offer certificates of sponsorship to any candidates in this role.

As a Submissions Coordinator, you'll play a vital role in supporting our bid team to deliver high-quality submissions that meet client requirements. You'll be the organizational heart of the process, ensuring documentation flows smoothly, deadlines are met, and our bids showcase the very best of what we can offer. This is a fantastic opportunity to collaborate with talented colleagues and contribute to winning work that makes a real difference in sectors including education, health, defence, and more.

What will you be responsible for?

As a Submissions Coordinator, you'll be working within the Construction team, supporting them in delivering successful bids and tenders. Your day to day will include:

• Taking ownership of tender documentation, ensuring efficient storage and secure access for all relevant parties
• Leading the compilation of compliant tender returns in line with client requirements and deadlines
• Managing tender clarifications processes and client collaboration portals
• Producing bid programmes and deliverables trackers, providing regular progress updates to the Bid Manager
• Compiling tender PQQ/SQ information and maintaining evidence databases

What are we looking for?

This role of Submissions Coordinator is great for you if:

• You have excellent organizational and communication skills with a keen eye for detail
• You're confident using MS Word, Excel, and InDesign to produce professional documents
• You can work collaboratively with colleagues and external contributors, building strong relationships
• You're comfortable managing multiple deadlines and keeping projects on trackYou take a proactive, solutions-focused approach to challenges

Rewards and benefits

We're proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.

Diversity and inclusion

Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here. As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

• Submissions Coordinator Job description.docx