Studio Coordinator/Executive Assistant

Simone Rocha; City Of London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Simone Rocha in London is seeking an organized executive assistant who can also manage studio operations. The role requires overseeing day-to-day studio activity, coordinating facilities and suppliers, and supporting HR and onboarding tasks.

You will be the first point of contact, ensuring a professional and welcoming environment. The ideal candidate has excellent time management, communication, and problem-solving skills, with a proactive, flexible and discreet approach.

Qualifications

• Experience in executive support or high-level administrative roles.
• Strong organisational skills and attention to detail.
• Proactive, resourceful and solutions-focused approach.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee day-to-day running of the studio and act as first point of contact for visitors.
• Coordinate facilities, maintenance, suppliers and external service providers.
• Support implementation of workplace policies and health and safety procedures.
• Manage general studio administration, expenses and supplier relationships.
• Coordinate travel arrangements and provide administrative support to the wider team.
• Assist with HR and onboarding tasks.

Skills

Executive support

Office management

Time management

Communication

Problem solving

Multitasking

Tools

Microsoft Office

Job description

Thisrolecombines executive support with office management duties, requiring excellent time management, communication, and problem-solving skills. The ideal candidate will be a reliable, flexible, and professional individual who can a create a positive, efficient workplace for our team.

Key Responsibilities

Studio Coordination & Operations

Oversee the day-to-day running of the studio, ensuring a professional, welcoming and well-organised environment. Act as the first point of contact for visitors and external enquiries. Coordinate facilities, maintenance, suppliers and external service providers. Support the implementation of workplace policies, health and safety procedures and operational processes. Manage general studio administration, expenses and supplier relationships. Coordinate travel arrangements and provide administrative support across the wider team. Assist with selected HR and people-related administration, including recruitment and onboarding.

Executive Assistant

Provide comprehensive administrative and organisational support to senior creative leadership.

The Ideal Candidate

Exceptional organisational skills and attention to detail. A proactive, resourceful and solutions-focused approach. Excellent written and verbal communication skills. The ability to manage multiple priorities in a fast-paced creative environment. A high level of discretion, professionalism and flexibility. Strong interpersonal skills and the confidence to work with people at all levels.

This is a full-timerolebased in ourstudioin London