Studio Assistant

Velorum Partners; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Studio Assistant to join their dynamic team in Marylebone. This role is pivotal in ensuring the smooth operation of the studio, where you will assist with administrative tasks, manage schedules, and support creative projects. If you thrive in a fast-paced environment and have a passion for the arts and media, this opportunity offers a chance to contribute to exciting projects while working alongside a talented team. Embrace the challenge and make your mark in a vibrant creative setting!

Qualifications

• Experience in a creative team environment is essential.
• Strong organizational and time management skills required.

Responsibilities

• Assist with administration support for the London Executive Assistants.
• Manage calendars and scheduling across multiple time zones.
• Conduct research for creative inspiration and events.

Skills

GSuite

Microsoft Office

InDesign

Keynote

Time Management

Problem Solving

Organizational Skills

Job description

I am currently recruiting for an experienced Studio Assistant for an immediate start working on a 6-month contract (potentially to go perm) to work alongside a world-leading agency team for a leading brand consultancy based in Marylebone.

Role Overview

The Studio Assistant will work at the heart of the studio, contributing to all matters related to the administration and functionality of the studio, with a strong focus on project and research archiving as an ongoing concern.

Candidate Profile

The ideal candidate will have experience working as part of a creative team. You will need to be organized, with strong time management skills and an agile, can-do mindset.

Main Duties

1. Assist the London Executive Assistants with all administration support and operational aspects.
2. Manage calendars, diaries, and extensive timezone scheduling.
3. Take notes as required on behalf of the London Executive Assistants.
4. Handle post management, including collections, deliveries, and courier organization.
5. Maintain stock levels, ensuring office stationery and art supplies are ordered and stocked.
6. Support client needs by offering catering services (e.g., tea/coffee and biscuits) on behalf of the London Executive Assistants.
7. Provide expenses support to the London Executive Assistants as needed.
8. Research for creative inspiration outside of Closer, keeping track of key global and London events, exhibitions, art fairs, cultural shows, and immersive experiences.
9. Assist with gifting purchases for clients and staff around birthdays, Christmas, and client anniversaries.
10. Liaise with the Studio Manager to monitor studio space, especially when freelancers or clients use the studio.
11. Maintain a record of Closer talent’s annual leave and keep the Executive Assistant updated.
12. Manage and monitor Closer boardroom activity.

Qualifications and Skills

Proficiency in GSuite, Keynote, Microsoft Office, and InDesign is required. The candidate should be an excellent problem solver, able to navigate varying degrees of ambiguity in a fast-paced environment. Ability to work on multiple projects simultaneously and a genuine interest in Fashion, Arts, Media, and the Environment industry are also essential.