Student Records Data Coordinator

TEC Partnership; Grimsby; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Pension Membership

Christmas Closure Days

Occupational sick pay scheme (higher)

Occupational Maternity/Adoption pay (f

Life Assurance Scheme and Death Grant

24-hour Employee Helpline – Free and</

Cycle to Work

Saving Schemes

Westfield Health Medical Cash Plan

UNUM Dental Cash Plan

Staff discounts on campus e.g., Hair &

Job summary

TEC Partnership is seeking a motivated Student Records Data Coordinator to support the journey from enrolment to certification. You will handle DBS applications, ensure records are accurate and compliant, and assist audits while delivering excellent service to students and customers.

Join a team across multiple campuses. A GCSE in English and Maths at Grade 4/C or higher and Level 2 Business Administration (or equivalent) are essential, with strong IT skills and data entry experience preferred.

Qualifications

• Strong attention to detail and accuracy in handling student data across funding streams.
• Experience with data entry, DBS processing and IT systems would be advantageous.
• Able to explain complex information clearly to different stakeholders.

Responsibilities

• Process and validate DBS applications.
• Respond to queries from internal and external stakeholders.
• Support preparation of internal and external audits.
• Maintain accurate and compliant student records.
• Work as part of a collaborative team to ensure high-quality outcomes.

Skills

Attention to detail

Data entry

IT skills

Stakeholder communication

Education

GCSE English and Maths (Grade 4/C or above)

Level 2 Business Administration or equivalent experience

Tools

MS Office

IT systems

Job description

£25,250 per annum

37 hours per week

Permanent

Location: The Grimsby Institute

TEC Partnership is made up of four colleges, two training providers, a 14-16 provision and a nursery, stretching from Scarborough to Skegness with a Nottingham based campus also.

At TEC Partnership we offer high‑quality education, innovative training, and life‑changing opportunities to thousands of students each year. Our student support staff are passionate about making a real difference to our learner's potential and helping them to thrive in their next steps. We are now looking for someone who shares that commitment to join us in the role of Student Records Data Coordinator.

About the role

Join our Student Records team as a Student Records Data Coordinator, where you will play a key role in supporting the student journey from enrolment through to certification. This varied role involves working with student data across multiple funding streams, ensuring records are accurate, compliant, and maintained to a high standard.

You will be responsible for processing and validating DBS applications, responding to queries from internal and external stakeholders, and supporting the preparation of internal and external audits. Working as part of a collaborative team, you will help ensure the integrity of student records while contributing to an excellent experience for students and customers alike.

About the person

We are looking for a highly organised and motivated individual with excellent attention to detail and a commitment to accuracy. You will be confident working with data and IT systems, with the ability to manage a varied workload and perform effectively under pressure.

The successful candidate will have strong customer service and communication skills, enabling them to explain complex information clearly to a range of stakeholders. A GCSE in English and Maths at Grade 4/C or above (or equivalent), together with a Level 2 Business Administration qualification or relevant experience, is essential. Previous data entry experience and strong IT skills are also required, while knowledge of education funding streams would be advantageous. Above all, you will be a proactive team player with a positive attitude and a desire to deliver high-quality outcomes.

What we offer

In return for your skills and experience, we can offer you access to a wide range of Group benefits, such.

• Pension Membership
• Christmas Closure Days
• Occupational sick pay scheme (higher than statute)*
• Occupational Maternity/Adoption pay (higher than statute)*
• Life Assurance Scheme and Death Grant
• 24-hour Employee Helpline – Free and confidential
• Cycle to Work
• Saving Schemes
• Westfield Health Medical Cash Plan – monthly payments
• UNUM Dental Cash Plan – monthly payments
• Staff discounts on campus e.g., Hair & Beauty/ Bakery/ Gym etc

The closing date for this advert is 8th November 2026

The TEC Partnership is committed to Prevent Duty, Equality, Diversity & Inclusion and promoting British Values within the workplace. We are an equal opportunity workplace. Safeguarding is a priority for us, as well as ensuring the welfare of children and young people and we expect the same commitment from all staff and volunteers.

All posts are subject to an Enhanced Disclosure Clearance through the DBS, references that cover the last two years of employment and online screening. Other checks may also be required.

Please note that all employees must have Literacy and Numeracy to at least Level 2.