Student Engagement & Events Administrator

Ellison Institute, LLC; Oxford; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Private Medical Insurance

Pension scheme

Cycle to Work

Job summary

Ellison Institute of Technology (EIT) in Oxford seeks an efficient Administrator to support the Student Engagement team within Education & Scholarships. You will liaise with undergraduate and graduate students funded to study at Oxford and connected to EIT projects, supporting onboarding, internships and leadership development.

The role requires strong organisational skills, high attention to detail, and experience with CRM systems. Some out-of-hours work and travel within Oxford may be involved.

Qualifications

• Must have meticulous attention to detail and strong administrative experience.
• Excellent verbal and written communication and interpersonal skills.
• Proficient with Microsoft Office and CRM systems; able to handle data responsibly.

Responsibilities

• Manage the team inbox and coordinate timely responses.
• Maintain student records in Salesforce and other systems; perform data entry and quality checks.
• Coordinate development and review of key student materials (e.g., Student Handbook).
• Organise travel arrangements and procurement for arriving students in Oxford.
• Provide meetings support: scheduling, agendas, minute-taking, follow-up actions.
• Liaise with internal teams and external suppliers for contracts, subscriptions, invoices and payments.
• Support planning and delivery of student events and general administrative tasks.

Skills

Attention to detail

Administrative experience

Communication skills

CRM systems

Microsoft Office

Data protection

Event logistics

Stakeholder management

Ethics confidentiality

Education

Experience in education sector

Right to work in UK

Tools

Salesforce

CRM software

Office 365

Job description

Ellison Institute of Technology (EIT) in Oxford seeks an efficient Administrator to support the Student Engagement team within Education & Scholarships. You will liaise with undergraduate and graduate students funded to study at Oxford and connected to EIT projects, supporting onboarding, internships and leadership development.

The role requires strong organisational skills, high attention to detail, and experience with CRM systems. Some out-of-hours work and travel within Oxford may be involved.