Student Engagement Administrator - 12 month Fixed Term Contract

Ellison Institute of Technology Oxford; Oxford; On-site; GBP 32,000 - 44,000; Full time

Benefits offered by this job

Competitive salary and travel Allow. +

Bonus

25 days holiday + 8 bank holidays + 3–

Pension - Employer contrib.

Life Assurance

Income Protection

Private Medical Insurance

Employee discounts

Electric car scheme

Nursery Salary Sacrifice

Cycle to Work

Family Planning

Neurodiversity support

Coaching & Therapy services

Job summary

Ellison Institute of Technology Oxford is seeking an efficient Administrator to support the Student Engagement team within Education & Scholarships. The role will help manage onboarding, coordinate internship programmes, and deliver structured programming to undergraduate and graduate students involved in EIT projects.

The role requires strong interpersonal skills, organizational ability, and flexibility for out-of-hours events.

Qualifications

• Strong administrative background with proven attention to detail.
• Experience handling enquiries, follow-ups and record keeping.
• Excellent verbal and written communication and interpersonal skills.
• Sensitivity to diverse backgrounds and cultures in a busy setting.
• Proficient in Microsoft Office; comfortable with CRMs and admin systems.
• Ability to manage a high-volume workload and support events or meetings.

Skills

Attention to detail

Administrative experience

Verbal and written communication

Cultural awareness

Microsoft Office

CRM systems

Event logistics

Ethics & confidentiality

Stakeholder management

Tools

CRM systems

Microsoft Office

Job description

Join us at EIT:

At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology


• Food Security & Sustainable Agriculture


• Climate Change & Managing CO₂


• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

This is an exciting opportunity for a highly efficient Administrator to support the Student Engagement team within the EIT Education & Scholarships team. The Education & Scholarships team works with undergraduate and graduate students funded to study at the University of Oxford and connected to EIT projects, developing and deploying technology for global benefit.

The Student Engagement functional area supports EIT-funded students to develop their potential and thrive on an elevated trajectory as future innovators and leaders. We lead a high-touch onboarding journey, coordinate a fully integrated internship programme for undergraduate students, deliver structured skills programming and experiential learning and cultivate a vibrant, connected student community.

The role will require some out-of-hours work e.g. during student events and requires a flexible professional with strong interpersonal skills, exceptional organisational skills and experience working in a diverse setting.

Requirements

Essential Skills, Qualifications & Experience:

• Strong attention to detail.


• Demonstrable administrative experience, including managing enquiries, coordinating follow-up actions and maintaining accurate records.


• Strong verbal and written communication with exceptional interpersonal skills


• Strong cultural awareness and sensitivity, with the ability to work with people from a variety of backgrounds.


• Technically proficient in Microsoft Office, with confidence in learning and using a CRM and other administrative systems.


• Ability to manage a varied and high-volume workload in a fast-paced environment.


• Experience supporting the logistical delivery of events, meetings or projects.


• Demonstrated commitment to the highest standards of ethics and confidentiality.


• Experiencesupporting multiple stakeholders.

Desirable Skills, Qualifications & Experience:

• Experience using Salesforce or a comparable CRM system.


• Experience supporting system testing, process documentation or the implementation of system improvements.


• Experience working and communicating with students and/or young people, particularly within an education, scholarship or similar environment.

Benefits

• Salary: Competitive salary + travel allowance + bonus


• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.


• Pension - Employer contribution 7.5%, minimum employee contribution 5%


• Life Assurance.


• Income Protection


• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan


• Employee discounts


• Electric car scheme


• Nursery Salary Sacrifice scheme


• Cycle to Work Scheme


• Family Planning


• Neurodiversity support including advise and assessments


• Coaching & Therapy services

Working Together - What It Involves:

• You must have the right to work permanently in the UK for the duration of the Fixed Term Contract, with a willingness to travel as necessary.


• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate)


• The closing date for this role Thursday 29th October, with a start date to commence on Monday 30th November