Strategic Fiscal Operations & Procurement Coordinator

Commonwealth Of Virginia; Norwich; On-site; GBP 39,000 - 54,000; Full time

Job summary

Norfolk State University seeks a Fiscal Operations Coordinator to support fiscal operations, procurement, and monthly reconciliation processes within the Provost Office. The role focuses on coordinating procurement, ensuring compliance with policies, and delivering exceptional customer service across IT faculty, staff, students, vendors, and campus partners.

The position supports leadership and participates in improving business processes while maintaining accurate fiscal records and timely

Qualifications

• Monitor departmental expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; communicate financial information and recommendations to leadership.
• Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor renewals, and payment requests; monitor through to completion.
• Process SPCC transactions, reconcile monthly expense reports, and ensure compliance with purchasing policies.
• Complete timely fiscal year-end procedures per university guidelines.
• Assist executive administration support to the Provost Office, managing complex fiscal operations, travel authorizations and expense reports.
• Ensure business practices comply with university and state policies.
• Identify, recognize, and resolve problems with established precedents and limited impact; refer non-standard questions to higher levels.
• Maintain organized and accurate fiscal records and supporting documentation per records retention requirements and state regulations.
• Develop written documents and reports conveying information, guidelines, and standard procedures.
• Communicate information, guidelines, and standard procedures.
• Deliver outstanding customer service as a resource for IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes, documentation, and operational efficiencies.
• Exercise sound judgment, discretion, and professionalism while managing confidential information.
• Perform additional duties as assigned in support of department goals.

Responsibilities

• Monitor and report on departmental expenditures and available balances; flag variances to leadership.
• Coordinate procurement: requisitions, quotes, POs, renewals, and payments; track to completion.
• Process SPCC transactions and reconcile monthly expense reports in compliance with policies.
• Support Provost Office administration with fiscal ops, travel authorizations, and expense reports.
• Ensure compliance with university/state policies in all business practices.
• Document procedures and guidelines for the department and train staff as needed.
• Provide exceptional service to faculty, staff, students, vendors, and partners across divisions.
• Suggest improvements to office processes and documentation to increase efficiency.
• Handle confidential information with appropriate discretion and professionalism.
• Perform additional duties to support department goals when required.

Job description

Norfolk State University seeks a Fiscal Operations Coordinator to support fiscal operations, procurement, and monthly reconciliation processes within the Provost Office. The role focuses on coordinating procurement, ensuring compliance with policies, and delivering exceptional customer service across IT faculty, staff, students, vendors, and campus partners.

The position supports leadership and participates in improving business processes while maintaining accurate fiscal records and timely