Higher Ed Fiscal Operations Coordinator

Commonwealth Of Virginia; Norwich; On-site; GBP 21,000 - 31,000; Full time

Job summary

Norfolk State University in Virginia seeks a Fiscal Operations Coordinator for the School of Education to manage procurement, fiscal operations, and monthly reconciliations. You will support leadership, ensure policy compliance, and foster cross-divisional collaboration.

Role emphasizes customer service, process improvement, and handling confidential information with professionalism in a university setting.

Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Working knowledge of general office practices, administrative procedures, and customer service principles.
• Experience coordinating multiple priorities while meeting deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally and effectively with employees, leadership, vendors, and campus partners.
• Experience maintaining confidential and sensitive information with discretion and professionalism.
• Proficiency using Microsoft Office Suite and the ability to quickly learn new software applications and business systems.

Responsibilities

• Monitor departmental and college budgets, expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.
• Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.
• Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist the executive administration support to the College/School/Department including managing complex fiscal operations, preparing travel authorizations and expense reports.
• Identify opportunities to improve business office processes, documentation, and operational efficiencies.

Skills

Administrative support

Customer service

Communication

Attention to detail

Microsoft Office

Teamwork

Tools

Microsoft Office Suite

Workday

eVA

TDX

Job description

Norfolk State University in Virginia seeks a Fiscal Operations Coordinator for the School of Education to manage procurement, fiscal operations, and monthly reconciliations. You will support leadership, ensure policy compliance, and foster cross-divisional collaboration.

Role emphasizes customer service, process improvement, and handling confidential information with professionalism in a university setting.